Purchasing, Travel & Invoicing Associate

SGS is the world’s leading inspection, verification, testing and certification company. SGS is recognized as the global benchmark for quality and integrity.

Job Title         

Purchasing & Travel Coordinator and Invoicing Support

Reporting Line

Operational direct reporting to Backoffice Management

Primary Responsibilities    

To ensure the structured execution of our internal travel, procurement and invoicing processes, we are seeking an experienced professional to join our organization at the earliest possible date

Specific Responsibilities   

• Travel management:
  • Independent planning, coordination, and booking of national and international business travels
  • Execution of travel bookings exclusively in German language (mandatory due to internal communication requirements)
  • Simultaneous handling of multiple professional travel platforms and booking systems
  • Preparation, verification, and follow-up of travel expense reports in German language (mandatory due to internal communication requirements)
  • Clarification of complex and potentially long-outstanding expense-related matters
• Procurement:
  • Operational support within the procurement function
  • Collection, comparison, and structured evaluation of supplier offer
  • Communication and negotiation with external service providers and vendors
  • Coordinate with sales, finance, and operations teams to integrate relevant changes or updates.
  • Generate reports and data analyses as needed to support decision-making.
  • Maintenance, administration, and quality assurance of all relevant master data within the Oracle system
  • Assumption of additional administrative and organizational duties as required
  • Collaborate with other teams to keep documentation up-to-date and remove duplicates or outdated information.
  • Issue detailed and accurate purchase orders for external vendors and affiliates, ensuring compliance with internal and contractual requirements.
• Invoicing:
  • Creation of invoices for lab services

Profile

• Skills
• • Completed commercial training or degree in business administration or a related field
  • Several years of professional experience in corporate travel management and ideally in operational procurement
  • Excellent and verifiable knowledge of Oracle (mandatory)
  • Very good SAP invoicing skills
  • Extensive and demonstrable experience with multiple professional travel platforms.
  • Good command of the German language (B2+) - preferably 
  • High level of accuracy, reliability, and adherence to deadlines
  • Strong resilience and ability to manage short-term changes within fixed working hours
  • Independent, highly structured, and detail-oriented working style
  • Willingness to assume responsibilities beyond the defined scope of duties

Required Skills

• Strong organizational, and attention-to-detail skills.
• Ability to work effectively in a team and under pressure.
• Proactive approach and problem-solving attitude.
• High level of integrity and sense of responsibility.
• Effective communication and collaboration skills in remote and multidisciplinary environments.