Real Estate Agent Assistant

Working Schedule: Monday – Friday, Pacific Standard Time

Work Arrangement: Fully Remote

Salary Range:USD 1,100 – USD 1,200 per month

Employer: A real estate company located in Las Vegas, Nevada

Job Overview

We are seeking a highly organized, proactive, and professional Real Estate Agent Assistant to support all aspects of my real estate operation. This role is essential in ensuring smooth daily administration, exceptional client support, effective marketing execution, accurate transaction coordination, and efficient property and database management. The ideal candidate is detail-oriented, responsive, tech-savvy, and capable of managing multiple priorities independently.

Key Responsibilities

Administrative Support

• Prepare, organize, and file real estate documents accurately andt imely

• Manage calendars, appointments, and important deadlines

• Oversee email inbox related to rental inquiries and administrative communications

• Track expenses and maintain organized records

• Ensure all documentation is properly stored and compliant

Client Support & Communication

• Serve as the first point of contact for client inquiries

• Schedule showings and appointments for rentals / help show listings when needed

• Provide follow-ups and regular status updates to clients

• Maintain a high level of professionalism, clear communication, and quick responsiveness

Marketing Support

• Input listings accurately into MLS and other platforms like Appfolio, Moxtra

• Create marketing materials such as flyers and email campaigns

• Assist with website updates

• Coordinate with photographers, vendors, and marketing partners to support listings and promotions

Property Management Support

• Communicate with tenants professionally and promptly

• Handle maintenance requests and coordinate with vendors within 48 hours

• Track rent payments and maintain records

• Assist with lease documentation and organization

Transaction Coordination

• Manage real estate transactions from contract to close

• Track timelines, deadlines, and contingencies

• Collect and manage signatures on required documents

• Coordinate with title companies, escrow, lenders, and agents on other side of deal

• Ensure compliance with brokerage policies and state regulations

Database & CRM Management

• Perform accurate data entry and tagging in CRM systems (Top Producer)

• Manage lead follow-up reminders and pipeline tracking

• Generate reports as needed

• Maintain clean, up-to-date databases

General Office Support

• Order office supplies and manage office systems

• Handle incoming and outgoing mail

• Coordinate meetings and support day-to-day office operations

Technology & Tools

• Proficiency with MLS systems

• Experience using CRM software (Top Producer preferred)

• Strong working knowledge of Google Workspace and Microsoft Office

• Familiarity with Canva for marketing materials

• Comfortable using various digital platforms and tools

Autonomy & Work Style

• Ability to prioritize tasks independently and manage multiple deadlines

• Strong problem-solving skills with the judgment to know when to escalate issues

• Capable of working with minimal supervision while maintaining high accuracy

Benefits:

a. 13th Month pay

b. Health Stipend

c. Government Contribution Allowance

d. Personal Time Off (PTO)