Recruitment Vendor Management Assistant

Job Expectations:

• Position Type: Experienced - Individual Contributor
• Employment Type: Full-Time, Permanent (Direct Hire)
• Work Setup & Location: Hybrid (2-3x onsite per week) - Ayala, Makati
• Work Schedule: Weekdays; Mid Shift
• Industry: IT Consulting & Services

About the Job:

We are looking for a Recruitment Vendor Management Assistant to support the administration and coordination of the company's recruitment vendor partnerships. In this role, you will focus on maintaining vendor records, tracking vendor activities, managing documentation, and supporting reporting requirements to ensure smooth recruitment vendor operations. You will work closely with the Talent Acquisition team and internal stakeholders to support effective vendor partnerships in a fast-paced IT consulting environment.

Key Responsibilities:

• Support the coordination and administration of recruitment vendor activities.
• Maintain recruitment vendor records, accreditation documents, agreements, and compliance requirements.
• Maintain an updated database of approved recruitment vendors and staffing partners.
• Track vendor activity, candidate submissions, hiring progress, and recruitment status updates.
• Prepare vendor performance trackers, reports, and recruitment dashboards.
• Coordinate documentation requirements for vendor onboarding, renewals, and accreditation processes.
• Monitor completion of vendor requirements and ensure records are properly maintained.
• Assist in organizing vendor reviews, meetings, and follow-up actions.
• Coordinate with the Talent Acquisition team regarding vendor updates, requirements, and recruitment support needs.
• Identify opportunities to improve vendor tracking processes and administrative workflows.

Qualifications:

• Bachelor's Degree in Human Resources, Business Administration, Operations Management, or a related field.
• At least 1-2 years of experience in recruitment coordination, staffing operations, or vendor support.
• Experience working with recruitment agencies, staffing providers, or external hiring partners is an advantage.
• Basic understanding of recruitment processes and vendor coordination.
• Proficiency in Microsoft Office applications, especially Excel and reporting tools.
• Strong organizational skills with attention to detail and accuracy.
• Good communication and coordination skills.
• Ability to manage multiple administrative tasks and follow established processes.

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