Regulatory Affairs Executive

Ensure cosmetic products are meeting all the applicable regulations. Collect and submit to local authority’s documents required for license and renewals following strict deadlines. Follow-up and set timelines for approvals. Protect Brands from any regulatory risk of non-compliance. Monitor existing and new regulations to anticipate any business impact. The role requires a proactive individual who can manage submissions, track progress, and communicate effectively with both regulatory authorities and internal stakeholders. 

Responsibility 

1. Regulatory Submissions: 

• Prepare, coordinate, and submit cosmetic notification /packaging data to the local authorities in Philippines 

• Track submission progress and proactively address any queries or requests from the authorities.  

• Provide timely updates, monthly reports, and KPI reports on submission status to local Brands and Regulatory Affairs Manager in Singapore. 

1. Documentation and Database Management: 

• Compile, organize, and maintain comprehensive regulatory documentation, including source of product registration and approvals. 

• Ensure accurate and up-to-date regulatory information is kept in relevant databases and systems. 

1. Compliance Support: 

• Marketing claims: Maintain a current and accurate list of permitted and prohibited claims in accordance with local regulations. Review and ensure product claim compliance.  

• Label: Ensure that all product labels comply with local labeling regulations and requirements. 

• Inspection: Participate in local regulatory inspections, including preparation and follow-up activities. 

• Non-compliance reporting: Immediately report any identified regulatory risks or instances of non-compliance. 

1. Regulatory Monitoring:  

• Monitor new regulations and guidelines relevant to the company's products. 

• Provide timely updates and summaries of regulatory changes to the Regulatory Affairs Manager and relevant stakeholders. 

• Assess the potential impact of new regulations on the company's products and operations. 

Reporting  

• Locally:  Dior General Manager  

• Functionally: SEA Regulatory Manager 

• Registered Pharmacist, Chemist, or Chemical in Philippines 

• 3+ years of relevant working experience in regulatory affairs is preferred. 

• Excellent time management skills with the ability to thrive in a fast-paced environment. 

• A collaborative team player with strong interpersonal skills. 

• Meticulous with high level of accuracy. 

• Excellent communication skills, both written and verbal.