Accounts Administrator (Accounting Background) - 056

Position: Accounts Administrator (Accounting Background)
Salary Range: Php 60,000 - Php 90,000/month
Working Hours and Conditions: 10:00am – 6:00pm New Zealand Time; 100% Remote - Full time
Holidays: New Zealand Holidays

OVERVIEW:

To support the finance function of the company by managing day-to-day accounting administration from an offshore location, with a focus on accounts receivable, accounts payable, expense processing, and bank reconciliations.

The role supports a multi-entity, property-focused group operating across Australia and New Zealand, using Xero as the core accounting system. Accuracy, consistency, and strong process discipline are critical to success.

Key Relationships

Internal

• Senior Financial Accountant
• Finance Team
• Business Unit Managers
• Wider Stonewood Group Teams

External

• Customers and Tenants
• Suppliers
• Accountants / Advisors

Key Accountabilities

Accounts Receivable (AR)

• Prepare and issue customer and tenant invoices in a timely manner
• Monitor debtor balances and maintain accurate AR ledgers
• Apply receipts correctly and investigate allocation issues
• Prepare weekly AR ageing and arrears reports for review
• Support follow-up tracking on overdue balances (administrative support)

Accounts Payable (AP)

• Process supplier invoices with correct coding and approvals
• Maintain AP ledger accuracy and reconcile supplier statements
• Prepare payment runs and supporting documentation for review
• Resolve invoice and payment queries with suppliers

Banking & Reconciliations

• Process daily bank transactions in Xero
• Perform daily and monthly bank reconciliations
• Investigate and resolve reconciliation differences promptly
• Assist with maintaining accurate cashflow templates
• Support multiple bank accounts across ANZ entities

Credit Cards & Expenses

• Maintain expense and credit card systems (e.g. Concur or similar)
• Collect, review, and code monthly receipts and expense claims
• Perform credit card reconciliations and resolve discrepancies
• Support users with expense-related queries

Property & Finance Support

• Support property-related accounting, including rental income and expense allocations
• Assist with filing and documentation for property entities
• Support audit preparation and information collation
• Provide general administrative support to the finance team
• Cover basic finance tasks during staff leave where required

QUALIFICATIONS

Systems & Tools

• Xero (essential)
• Microsoft Excel (strong), Outlook, Word
• Expense and approval systems (e.g. Concur, ApprovalMax – desirable)
• Comfortable working with cloud-based accounting environments

Required Experience & Skills

• 2–4 years’ experience in accounting or finance administration
• Strong working knowledge of AR, AP, and bank reconciliations
• Minimum 1–2 years’ experience using Xero
• Experience supporting Australia and/or New Zealand accounting environments
• Property accounting exposure preferred
• Strong Excel skills and high attention to detail
• Ability to prioritise, meet deadlines, and work remotely with minimal supervision

Key Competencies

• Attention to Detail: Ensures accuracy in all financial processing
• Organisation & Reliability: Consistently meets deadlines with minimal supervision
• Communication: Clear, professional communication with internal and external stakeholders
• Ownership & Learning: Willingness to develop skills and improve processes
• Adaptability: Comfortable with changing priorities and systems
• Teamwork: Supports wider finance operations collaboratively