Accounts & Procurement Coordinator (007-00225)

Looking for Filipino (Philippines-based) candidates

Job Role: Accounts & Procurement Coordinator

Work Schedule: M-F, Australian Business Hours

Salary Budget: $1,200-$1,800 AUD / Month

Contract Type: Independent Contractor

Work Set-up: Remote

Who We Are:

At Hunt St we help Australian companies directly hire top 5% remote talent in the Philippines. You will be hired directly by the client, typically as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote, so you'll be able to work from home.

Who The Client Is:
An Australia-based company specializing in high-quality branded merchandise and custom promotional products. With a strong focus on creativity, reliability, and customer satisfaction, they provide tailored solutions to help businesses amplify their brand presence. Their product offerings include apparel, textiles, and a wide range of marketing items, designed to suit both corporate and retail needs. They pride themselves on combining innovative design with efficient production processes to deliver standout results for every order.

Role Overview:

We are seeking a detail-oriented and proactive Accounts & Procurement Coordinator to support our finance and operations team. The ideal candidate will play a pivotal role in ensuring accurate financial record-keeping, effective procurement processes, and timely coordination of orders across local and offshore vendors. This position demands a high level of proficiency in the Xero Accounting System, MS Office tools, and solid experience in purchasing and logistics coordination.

Key Responsibilities:

Accounting & Financial Administration:

• Maintain accurate and up-to-date financial records using the Xero Accounting System
• Reconcile accounts payable/receivable and bank statements
• Support invoicing, payments, and general ledger entries
• Assist in preparing financial reports and month-end closing tasks
• Liaise with internal stakeholders and external accountants for audit or compliance requirements

Procurement & Purchasing:

• Raise, track, and manage purchase orders (POs) in a timely and accurate manner
• Source suppliers and obtain competitive quotations as needed
• Maintain a database of approved vendors and pricing agreements
• Ensure POs and supplier invoices are coded and filed correctly for accounting

Logistics & Coordination:

• Coordinate offshore and local factory orders, including scheduling, documentation, and follow-ups
• Monitor order status to ensure on-time delivery and resolve any supply chain issues
• Communicate with shipping/logistics partners to track and manage incoming shipments
• Work closely with internal teams to forecast and manage inventory levels effectively

Administrative & Operational Support:

• Create and manage reports and procurement documentation using Microsoft Office (Excel, Word, Outlook)
• Develop and maintain process documentation for purchasing and accounts-related procedures
• Provide support to cross-functional teams on procurement and financial tasks as needed.

Required Skills and Qualifications:

• Proven experience in an Accounts and/or Procurement Coordination role (minimum 2–3 years preferred)
• A strong working knowledge of the Xero Accounting System is essential
• High proficiency in Microsoft Office products, especially Excel and Outlook
• Demonstrated experience in raising/placing purchase orders and coordinating vendor communications
• Hands-on experience managing offshore and local factory orders and shipping logistics
• Excellent organizational, time-management, and multitasking skills
• Strong attention to detail with the ability to work independently and meet deadlines
• Effective written and verbal communication skills
• Ability to collaborate with cross-functional teams and external partners