Administration & Invoicing Coordinator (008-01102)

Looking for Philippines-based candidates

Job Role: Administration & Invoicing Coordinator

Compensation: $1,800 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the Perth business hours (approx. 9 AM - 6 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: A well-established Australian field services business that delivers essential property protection and maintenance solutions across residential, commercial, and industrial sectors. Operating in one of Australia's most unique and demanding environments, they have built a strong reputation for delivering reliable, high-quality service with a focus on safety, professionalism, and long-term customer relationships

Role Overview: We are looking for a highly organized and detail-oriented Virtual Assistant (Administration) to support our day-to-day operations. This role is ideal for someone who enjoys administrative work, thrives in a fast-paced environment, and has experience managing schedules and handling basic invoicing.

The successful candidate will play a key role in coordinating service appointments, maintaining accurate records, and providing administrative support to ensure smooth business operations. While prior experience in the pest management industry is not required, comprehensive training will be provided to help you succeed in the role.

Key Responsibilities: 

• Manage general administrative tasks to support daily business operations.
• Coordinate and schedule service appointments efficiently.
• Handle calendar management and ensure appointments are accurately booked.
• Prepare and process basic invoices.
• Maintain accurate records and administrative documentation.
• Communicate professionally with customers and internal team members.
• Learn and apply company processes relating to pest management services.
• Schedule recurring and routine services accurately.
• Participate in training covering more complex service scheduling, including mine site onboarding and services provided within the mining sector.

Required Skills and Qualifications:

• Previous experience in a Virtual Assistant, Administrative Assistant, or similar administrative role.
• Experience scheduling appointments or coordinating service bookings.
• Experience using Xero for basic invoicing or administrative tasks.
• Experience using scheduling or calendar management software.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• A very good command of English, both written and verbal.

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)