Administrative Assistant (Support to PMO)

Administrative Assistant (Support to PMO)

Location: Remote — Philippines

Employment Type: Full-time

We're looking for a sharp, dependable Administrative Assistant to become the backbone of our day-to-day operations. This is a full back-office role: you'll keep documentation accurate and audit-ready, keep our systems organized, and keep the team moving by staying two steps ahead of what's needed next. You'll collaborate daily with our U.S.-based team, so a confident, communicative style matters as much as your attention to detail. If you're the kind of person who asks questions, spots what needs doing before you're asked, and thrives juggling several priorities at once, we'd love to meet you.

Benefits and Compensation

• Permanent Work from Home


• Paid Time Off


• Monthly Performance Bonus


• Annual Bonus


• Health Allowance

What you'll do

• Project & Inspection Documentation: Organize, file, and rename inspection reports and related project records to match required naming and formatting standards, keeping documentation clean and easy to retrieve.


• Full Back-Office Administrative Support: Provide broad administrative support across multiple areas at once — scheduling, data entry, correspondence, and general office operations — so nothing falls through the cracks.


• Systems & Records Management: Maintain and organize files and records in SharePoint and other project systems, keeping information current, accurate, and easy for the team to find.


• Reporting & Data Entry Support: Support data entry and reporting tasks in specialized project and lab systems, learning platform-specific tools as needed and keeping records thorough and precise.


• Prioritization & Multitasking: Manage multiple requests and deadlines at once, knowing what to tackle first and keeping everything on track without letting details slip.


• Proactive Follow-Up & Communication: Check in with the U.S. team regularly, ask clarifying questions when something's unclear, and take the initiative to find useful work rather than waiting to be assigned.

What you'll bring

• Solid experience in full back-office administrative support — comfortable owning multiple workstreams at once without feeling overwhelmed.


• Construction industry experience is a strong plus, though not required.


• Strong working knowledge of Microsoft Office (especially Excel) and Adobe.


• Willingness and ability to quickly learn specialized, less common systems and platforms as needed.


• A sharp eye for detail and thoroughness, especially when it comes to formatting and organizing documentation correctly.


• Excellent prioritization and multitasking skills, with the ability to manage competing demands calmly.


• A confident, outgoing communication style — comfortable speaking up, asking questions, and engaging daily with a U.S.-based team.


• A self-starter mindset: someone who looks for the next task rather than waiting to be told what to do.


• Immediate availability to start.

How you work

• Problem solving: You dig into issues, weigh the options, and land on practical solutions.


• Teamwork: You work well with others and pitch in wherever the team needs support.


• Sound judgment: You use good judgment and know when to act and when to ask.


• Planning & organizing: You plan ahead, stay organized, and keep track of the details.


• Professionalism: You represent the team and company well in every interaction.


• Quality focus: You take pride in accurate, well-done work.


• Dependability: You show up, follow through, and can be counted on.


• Ethics: You act with integrity and honesty in everything you do.