AP - Virtual Assistant/Executive Assistant to the CEO (006-00132)

​​Looking for Filipino (Philippines-based) candidates

Job Role: Virtual Assistant/Executive Assistant to the CEO 

Work Schedule: This is a full-time role (8 hours per day) (Australia) 

Salary range: $1800 AUD / Monthly

Who We Are: At Hunt St, we help Australian companies directly hire top 5% remote talent in the Philippines. You will be hired directly by the client, typically as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is:

The client is a marketing agency. 

Role Overview:

As the Executive Assistant to the CEO, you’ll play a pivotal role in supporting and elevating the CEO’s productivity, communication, and vision. Starting as a highly capable Personal Assistant / Virtual Assistant (PA/VA), your role will evolve as the company expands — growing into a senior Executive Assistant position with potential to lead future offshore staff, manage clients, and help shape projects from concept to completion. This is a remote role for someone who is exceptionally organised, proactive, and thrives in a fast-moving, creative environment. You'll work closely with the CEO across all areas of the business, from operations and sales to production and strategy.

A Note About the CEO: You’ll be working directly with a CEO who is driven, focused, and deeply passionate about the company’s mission — but also energetic, positive, and grounded in empowering his team. He leads with vision and clarity while fostering a collaborative and uplifting environment. If you're someone who thrives under inspiring leadership and enjoys bringing structure to creativity, you'll find this partnership incredibly rewarding.

Key Responsibilities: 

Executive Support & Communication 

• Manage the CEO’s calendar, inbox, and communications with precision and confidentiality

 • Schedule meetings, calls, and appointments, ensuring the CEO’s time is protected and prioritised 

• Prepare documents, meeting agendas, briefing notes, and action item summaries for the CEO 

• Anticipate the CEO’s needs and take initiative to streamline tasks and reduce admin workload 

` • Support the CEO across day-to-day operational, strategic, and creative initiatives 

Sales Administration & Project Coordination

 • Prepare client proposals, sales documents, and presentations with a high level of accuracy and polish 

• Enter client and project data into internal systems and keep records up to date

 • Create and process quotes, and transition approved projects into production workflows 

• Prepare clear and concise briefs for the production team, ensuring creative alignment 

• Coordinate timelines and tasks across teams to meet deadlines and ensure consistent progress 

Client Engagement & Leadership 

• Take ownership of client projects and guide them through the production process with professionalism 

• Build strong, trusted relationships with clients through clear and timely communication 

• As the business grows, step into a leadership role by guiding new offshore staff and contributing to team management

 • Represent the company’s standards of quality, creativity, and client care in all communications 

Creative Input & Conceptual Thinking 

• Your perspective matters. Contribute ideas, concepts, and feedback on creative projects 

• Help shape the direction and aesthetic of campaigns and content 

• Participate in brainstorming, ideation, and storyboarding processes to elevate creative outcomes 

Tools, Systems & Software 

• Strong proficiency in Microsoft Excel and PowerPoint is essential for data handling, reports, and presentations 

• Maintain hyper-organisation of digital files, records, project trackers, and schedules

• Comfortable using Google Workspace (Docs, Sheets, Gmail, Calendar)

 • Canva or basic visual design tools are a bonus but not required

 Content & Digital Savvy 

• Engage with social media platforms to help amplify project reach and support audience growth `

 • Assist with content coordination, posting schedules, and brand storytelling when required

Required Skills and Qualifications:

• Has at least 3 years of experience in executive assistance 
• Meticulously organised with the ability to handle fast-moving priorities
• Strong written and verbal communication skills in English
• Discreet, professional, and capable of handling sensitive information 
• Confident managing multiple projects and deadlines independently 
• Excellent problem solver with initiative, foresight, and follow-through
• A keen eye for detail and a creative mindset 
• Passionate about growing within a values-driven, creative company 
• Open to continuous learning and excited to embrace new challenges 

Growth & Advancement Opportunity

 This role begins as a PA/VA and is designed to grow into a senior Executive Assistant position. As the company expands, you will play a key leadership role in helping hire, onboard, and manage our offshore team in the Philippines. You'll also have opportunities to contribute strategically, guide clients and projects, and step into operations and people management roles. We’re committed to nurturing your growth as you help shape the future of the company.