Chief of Staff - Job Code: 48824024193

At Coconut 🥥, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins. Clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for top talent to fill the role below:

Role: Chief of Staff

Monthly Rate: $650-750/month

Availability: Part-time - 20 hours/week

Time Zone: EST business hours

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To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form.

What to Prepare:

1️⃣ English Proficiency Rating – You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: EF SET Quick Check.

2️⃣ Coconut VA Profile (Resume) – Before submitting your application, please create your Coconut VA profile using this template: Coconut VA Profile Template. ⚠️⚠️⚠️ YOUR RESUME MUST FOLLOW THIS FORMAT AND SHOULD BE IN ENGLISH. This is a test of how keen you are with details and how well you follow instructions. ⚠️⚠️⚠️

3️⃣ 1-Minute Introduction Video – Record a short introduction video (preferably using Loom) and provide the link in your application. Before you do, check out these video tips and sample videos. Important: By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification.

Experience Needed:

- Manage key administrative workflows. This includes scheduling, inbox prioritization, preparing internal documents, and maintaining executive level organization.

- Draft and manage email communications on behalf of the CEO when requested. Strong clarity in writing is essential.

- Oversee basic financial operations such as preparing payroll (CEO will approve), paying invoices, submitting invoices to customers, tracking receipts. Bookkeeping / accounting support not needed in this role.

- Provide lightweight legal document support. This includes reviewing simple agreements, maintaining document libraries, tracking renewal dates, coordinating with external counsel, and flagging issues that require attorney input.

- Build and maintain systems that keep deadlines visible. This includes task trackers, compliance calendars, grant reporting timelines, and investor updates.

- Support special projects such as fundraising preparation, operational readiness for pilots, grant application assembly, and coordination among stakeholders.

Good to have:

- Able to break down ambiguous work into clear systems and logical steps.

- Highly organized with strong detail retention and consistent execution.

- Anticipates needs and thinks ahead to prevent future issues.

- Communicates clearly in writing and verbally with all stakeholders.

- Quickly adapts to new technology and AI driven tools.

- Stays reliable and steady under pressure with multiple deadlines.

Non-negotiable Requirements:

- 16Personalities test result

- Slack competency

- Background in Chief of Staff, Operations, EA, paralegal, or similar leadership support roles.

- Experience working in early stage startups or small team environments.

- Strong command of productivity platforms and modern AI tools.

Industry/Tools Experience:

- Slack

- AI Tools

We’re all about uplifting lives in Coconut and we make sure we provide benefits that support work-life balance, well-being, and growth. Here’s what you can look forward to as part of the Coconut Community! ✨

✅ Competitive Salary – We recognize your skills and experience with a great compensation package.
✅ 13th Month Pay – Enjoy an extra month’s salary—because who doesn’t love a little bonus?

✅ Paid Time Off – Recharge with 12 days of PTO to use however you like—vacation, self-care, or just a break from it all!
✅ US Holidays Off – Enjoy 12 paid US holidays throughout the year.
✅ Maternity & Paternity Leave – We support growing families with dedicated leave for new parents.

✅ Comprehensive Healthcare – We’ve got you and your family covered with quality healthcare benefits.
✅ Life Insurance* – Our full-time HMO plan includes life insurance for extra peace of mind.
✅ Mental Health Support – Prioritize your well-being with access to mental health consultations and wellness resources.

✅ Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better!
✅ Exciting Team Experiences – Think island getaways, virtual town halls, and regional meetups—because work should be fun, too!

✅ Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people.

Some benefits may vary. Full details will be provided during the onboarding process.