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Compass Real Estate Virtual Assistant

icon building Company : Assistantly
icon briefcase Job Type : Full Time
icon remote-alt Remote / Work from Home

Number of Applicants

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Job Description - Compass Real Estate Virtual Assistant

Assistantly is a staffing and talent-matching company connecting high-performing virtual assistants with client opportunities, emphasizing remote flexibility and AI-enabled support. As a Compass Real Estate Virtual Assistant, you will play a critical role in supporting real estate agents and teams by ensuring seamless transaction coordination, marketing execution, and client communication.

Key responsibilities include:

  • Coordinate end-to-end real estate listings from pre-listing through launch and post-launch follow-ups
  • Draft and review contracts, disclosures, and transaction documents based on agent instructions
  • Manage contract-to-close timelines, milestones, compliance, and accuracy
  • Facilitate daily communication with clients, agents, escrow, vendors, and internal teams
  • Track multiple transactions and deadlines simultaneously
  • Maintain and update Compass CRM, including contact tagging and database organization
  • Create and distribute newsletters and email campaigns
  • Update brand book, listing presentations, and marketing collateral
  • Support listing marketing by inputting listings, coordinating photography, and preparing launch materials
  • Assist with social media and digital marketing execution
  • Ensure error-free documentation and marketing outputs
  • Proactively identify gaps and streamline workflows to enhance operational efficiency

Required Qualifications:

  • 3+ years of real estate transaction coordination experience, including contract-to-close management
  • Experience coordinating end-to-end real estate listings from pre-listing through launch and post-launch follow-ups
  • Proficiency with Compass CRM for contact and database management
  • Experience using real estate transaction and contract tools such as DocuSign, Dotloop, SkySlope, Glide, and Google Drive
  • Experience using email marketing tools such as HubSpot and Mailchimp (or similar platforms)
  • Strong attention to detail with contracts, disclosures, and compliance documents
  • Experience coordinating with real estate stakeholders including clients, agents, escrow/title, and vendors to manage transaction milestones and deadlines
  • Professional English proficiency for client and agent communication
  • Experience handling confidential client data in accordance with brokerage confidentiality and compliance policies
  • Available to work during US business hours (Pacific and/or Central Time)
  • Reliable computer and internet suitable for full-time remote work
  • Unlimited earning potential if you choose to take on multiple clients and have the capacity
  • Generous health allowance to support your well-being
  • Profit-sharing opportunities as the company grows
  • Access to exclusive upskilling and training in AI, operations, and leadership
  • Monthly raffles and performance bonuses
  • A tight-knit, supportive community and a dedicated Talent Success Manager to guide your journey
Original job Compass Real Estate Virtual Assistant posted on GrabJobs ©. To flag any issues with this job please use the Report Job button on GrabJobs.
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