Executive Assistant (00325)

Looking for Philippines-based candidates

Job Role: Executive Assistant (00325)

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Compensation range: up to 1,400 AUD / Month

Contract Type: Independent Contractor Agreement; Full-Time; Remote

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: The client is a Melbourne-based design & build firm with over 25 years of experience in luxury home renovations, extensions, custom builds and outdoor living spaces. 

They specialise in working in prestigious suburbs around Melbourne including Bayside, Stonnington, Glen Eira and surrounding areas. 

Their approach focuses on clarity, transparency, high quality craftsmanship and client communication to ensure projects are well-planned, with no surprises or hidden costs

Role Overview: The client is seeking a highly organized and proactive Executive Assistant to provide administrative and personal support. This role will be responsible for managing the executive’s inbox, calendar, and invoices, while also ensuring that business processes remain streamlined and well-organized. The ideal candidate is detail-oriented, resourceful, and able to anticipate needs in a fast-paced environment.

Key Responsibilities: 

• Manage and prioritize the executive’s inbox, ensuring timely responses and flagging important communications
• Maintain and coordinate an efficient calendar, scheduling meetings, appointments, and reminders
• Prepare, process, and track invoices, expenses, and other financial documentation
• Organize and maintain business processes, ensuring workflows are documented and followed
• Provide day-to-day administrative and personal support as needed
• Liaise with internal teams, clients, and external partners on behalf of the executive
• Handle sensitive and confidential information with discretion

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role
• Strong organizational and time management skills with the ability to multitask and prioritize effectively
• Excellent communication skills, both written and verbal
• Proficiency in Microsoft Office 365, Google Workspace, and other productivity tools
• Experience with invoice preparation and basic financial administration
• High level of discretion, professionalism, and attention to detail
• Ability to work independently while managing multiple deadlines