Executive Assistant (016 - 0852)

Looking for Philippines-based candidates

Job Role: Executive Assistant

Compensation range: $1,500 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: The client operates within the live entertainment and events space, specialising in connecting performers with corporate and public audiences. They manage a mix of private bookings and ticketed shows, working closely with comedians, venues, and corporate clients to deliver seamless, high-quality experiences. With a strong focus on organisation, communication, and audience engagement, the business continues to grow its presence across events, marketing, and digital platforms.

They will provide:

• Dedicated email account and system access
• Documentation and/or video training materials for tasks and processes

Role Overview: We’re looking for a highly organized and proactive Executive Assistant to support day-to-day operations across bookings, client communication, marketing, and event coordination. This role is ideal for someone who thrives in a dynamic, creative environment and can manage multiple moving parts with precision. You’ll play a key role in ensuring smooth execution of events, maintaining strong client relationships, and supporting marketing initiatives that drive ticket sales and business growth.

Most work is not time-critical, giving you full flexibility to work outside standard hours—you are not expected to match Australian or evening schedules, even with live shows. The only priority is being highly responsive to new client inquiries, as these require immediate attention.

Key Responsibilities: 

• Manage corporate booking processes, including coordinating comedian availability, liaising with clients, gathering event details, and completing booking templates
• Handle client invoicing and financial tracking using Xero
• Manage client and customer communications via email and occasional phone calls (including call handling during periods of leave)
• Create and manage email marketing campaigns using Audience Republic to drive ticket sales
• Coordinate event logistics, including preparing and distributing run sheets with event details to performers
• Conduct industry and venue research (including AI-supported research) to build and maintain a database of potential partners
• Manage and expand event listings across third-party platforms
• Design marketing materials such as posters, flyers, and social media content using Canva (occasional support)
• Support social media performance tracking, analytics, and optimisation (future scope)

• Strong drive, initiative, and willingness to learn new tools and processes
• Exceptional attention to detail, particularly with scheduling, names, and event logistics
• Excellent written and spoken English communication skills
• Strong organizational and multitasking abilities
• Experience or familiarity with tools such as Xero, Canva, Audience Republic (or other email marketing platforms), and Microsoft Office Suite
• Ability to work independently and manage priorities effectively in a remote setup
• Reliable, high-speed internet connection
• Stable and distraction-free work environment

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)