Executive Assistant - 20678

Executive Assistant

About the Company

Our client is a fast-growing consumer products company specializing in high-performance, clean, vegan body, skin, and haircare products. They are passionate about creating innovative products while building efficient operations that support continued growth.



They are seeking a highly organized Executive Assistant to provide both business and personal support, with the majority of responsibilities focused on executive and business operations.

Role Overview

We are seeking a highly organized, proactive, and AI-savvy Executive Assistant to support leadership across executive administration, business operations, and workflow optimization.



Beyond traditional executive support, this role is ideal for someone who is highly proficient with AI tools and has hands-on experience building AI-powered workflows, automations, and systems that improve productivity and streamline recurring business processes.



The ideal candidate combines strong executive support skills with a builder mindset—someone who can identify inefficient or repetitive processes and use AI, automation, and digital tools to create practical solutions.

Key Responsibilities

Executive & Administrative Support

• ​​​​​​​Manage executive calendars, scheduling, meetings, and competing priorities


• Coordinate domestic and international travel, itineraries, and accommodations


• Assist with business correspondence and follow-up communications


• Track action items and ensure timely completion of outstanding tasks


• Prepare reports, documents, presentations, and executive briefings


• Maintain organized digital files and confidential documentation


• Provide occasional personal administrative and scheduling support

AI, Automation & Workflow Building

• ​​​​​​​Build and maintain AI-powered workflows and automations that improve executive and business productivity


• Identify repetitive administrative and operational processes that can be streamlined using AI


• Create workflows for meeting summaries, action items, email management, research, reporting, CRM updates, data enrichment, and task management


• Build AI-assisted SOPs, knowledge bases, executive reporting systems, and custom AI assistants


• Connect AI with business systems using tools such as Zapier, Make, n8n, Airtable, Notion, or similar platforms


• Research and recommend new AI tools and practical applications for the business

Business Operations & Creative Support

• ​​​​​​​Maintain CRM records, sales spreadsheets, and operational reports


• Support leadership with business research, data analysis, and special projects


• Coordinate with clients, vendors, business partners, and internal teams


• Improve internal processes and administrative workflows


• Assist with social media, influencer outreach, presentations, and light creative work as needed

Required Qualifications

• 2–5+ years of Executive Assistant, Administrative, Operations, or similar experience supporting executives or business owners


• Advanced proficiency with AI tools such as ChatGPT, Claude, Gemini, Copilot, or similar


• Hands-on experience personally building AI-powered workflows, automations, assistants, or business systems—not simply using AI for general productivity


• Experience with automation platforms such as Zapier, Make, n8n, or similar tools


• Strong proficiency with CRM systems, Excel/Google Sheets, Google Workspace, Microsoft Office, and general business productivity tools


• Strong calendar, travel, reporting, documentation, and project coordination skills


• Excellent written and verbal English communication, organization, attention to detail, and problem-solving skills


• Proactive, resourceful, technically adaptable, and able to work independently


• Experience with e-commerce, consumer products, social media, Canva/Adobe Express, or similar creative support is a plus

Technology & Tools

• AI: ChatGPT, Claude, Gemini, Microsoft Copilot, or similar


• Automation: Zapier, Make, n8n, or similar


• Business Systems: CRM platforms, Airtable, Notion, project management tools


• Productivity: Google Workspace, Microsoft Office Suite


• Data & Reporting: Excel, Google Sheets, reporting/dashboard tools


• Creative: Canva, Adobe Express, or similar


• Calendar, scheduling, travel booking, and general business productivity platforms