Executive Assistant/ All Rounder - (011 - 0642)

Job Role: EA/ All Rounder

Compensation range: $1800 - $2000 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: This organization is a hub for technology education, esports, game development, and digital creativity in the Northern Territory. It delivers programs that help young people, professionals, and the broader community learn technical skills, build projects, and participate in the global tech and creative industries.

Its work spans youth education programs, industry training, coworking, community events, and game development initiatives. The organization collaborates closely with schools, government, and industry partners to help Territorians develop future-ready digital skills and creative careers.

Role Overview: We are seeking a highly organized and proactive Executive Assistant / Operations Coordinator to support the CEO and operational activities of the organization.

This role is designed to provide meaningful leverage to leadership by taking ownership of administrative, operational, and coordination tasks so that senior leadership can focus on strategy, partnerships, and program development.

The ideal candidate is structured, detail-oriented, and technologically confident. They should be comfortable working with modern digital tools, including AI-assisted workflows, and able to help organize systems, communications, and documentation across multiple projects.

This role requires someone who combines strong administrative capability with modern digital literacy, including familiarity with tools used in remote organizations such as Wix, Asana, Google Workspace, and Canva.

Key Responsibilities:
Executive Support

• Provide day-to-day executive support to the CEO
• Manage inbox, calendars, meeting scheduling, and reminders
• Draft and organize emails, communications, and documentation
• Assist with follow-ups from meetings and action tracking

Operational Coordination

• Support project tracking and operational workflows
• Maintain organized documentation, folders, and digital systems
• Assist with internal coordination across multiple programs and initiatives
• Help ensure operational tasks are completed on schedule

System & Process Support

• Maintain and organise project management systems (Asana)
• Assist with website updates and content coordination in Wix
• Help maintain CRM, data records, and operational databases
• Support process improvement and documentation of workflows

Communication & Client Interaction

• Communicate professionally with clients, partners, and community members
• Assist with responding to enquiries via email and occasionally phone
• Support preparation of reports, presentations, and materials

Digital Content & Design Support

• Create simple graphics and visual materials using Canva
• Assist with preparing presentations, event materials, or online content
• Support marketing or program communication tasks when needed

Research & AI Assisted Workflows

• Utilize AI tools responsibly to assist with documentation, summaries, and operational efficiency while maintaining human oversight and quality control

• Proven experience as an Executive Assistant, Operations Assistant, or Administrative Coordinator
  Proficiency in Google Workspace (Docs, Sheets, Drive, Gmail, Calendar, Chat) for collaboration, communication, and document management.
• Experience using Asana or similar project management tools to track tasks, manage projects, and ensure timely completion of deliverables.
• Hands-on experience with the Wix website platform, including content management and basic website updates.
• Ability to create visual content using Canva or other graphic design tools to support marketing, presentations, or project materials.
  

Preferred (Nice to Have):

• Familiarity with AI productivity tools (e.g. ChatGPT, automation tools, AI writing assistants)
• Experience working with Australian organizations or international teams
• Experience supporting education programs, training organizations, or community initiatives
• Experience with data organization, CRM systems, or operational documentation

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)
• Have reliable internet access, technology and backup options