Executive Assistant - Job Code: 1778278457193

At Coconut 🥥, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins. Clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for top talent to fill the role below:

Role: Executive Assistant

Monthly Rate: $1800 - 2150/month

Availability: Part-time - 35 hours/week

Time Zone: EST

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To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form.

What to Prepare:

1️⃣ English Proficiency Rating – You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: EF SET Quick Check.

2️⃣ Coconut VA Profile (Resume) – Before submitting your application, please create your Coconut VA profile using this template: Coconut VA Profile Template. ⚠️⚠️⚠️ YOUR RESUME MUST FOLLOW THIS FORMAT AND SHOULD BE IN ENGLISH. This is a test of how keen you are with details and how well you follow instructions. ⚠️⚠️⚠️

3️⃣ 1-Minute Introduction Video – Record a short introduction video (preferably using Loom) and provide the link in your application. Before you do, check out these video tips and sample videos. Important: By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification.

Experience Needed:

- Manage personal travel arrangements and travel logistics

- Handle lifestyle management and personal coordination tasks

- Prepare business documents and internal materials

- Support vendor and supplier management

- Assist with campaign management for new business initiatives as needed

- Help oversee projects, experiments, and operational workflows within the venture studio

- Conduct research for business and operational needs

- Call establishments and coordinate bookings/appointments

- Take on varied one-off tasks across personal support, business support, and operations

- Grow from handling simpler execution tasks into broader operational oversight over time

Good to have:

- Presents themselves professionally and represents the company well

- Shows initiative outside formal work experience

- Creative, hardworking, loyal, and eager to learn

- General aptitude and strong character over narrow specialization

- Open to long-term growth and partnership

- Professional but not robotic

- Can fit a culture that is hardworking but also casual and personable

- Comfortable balancing professionalism with humor and casual team culture 

- Able to wear many hats across changing business needs  

- Potential to grow into higher-level operational responsibility over time

Non-negotiable Requirements:

- Evidence of ambition, side projects, passion projects, or exceptional self-driven skill building

- Strong written and verbal communication

-Stable work history; cautious about frequent job hopping in similar professional roles

Industry/Tools Experience: - Will train the VA on tools required

We’re all about uplifting lives in Coconut and we make sure we provide benefits that support work-life balance, well-being, and growth. Here’s what you can look forward to as part of the Coconut Community! ✨

✅ Competitive Salary – We recognize your skills and experience with a great compensation package.
✅ 13th Month Pay – Enjoy an extra month’s salary—because who doesn’t love a little bonus?

✅ Paid Time Off – Recharge with 12 days of PTO to use however you like—vacation, self-care, or just a break from it all!
✅ US Holidays Off – Enjoy 12 paid US holidays throughout the year.
✅ Maternity & Paternity Leave – We support growing families with dedicated leave for new parents.

✅ Comprehensive Healthcare – We’ve got you and your family covered with quality healthcare benefits.
✅ Life Insurance* – Our full-time HMO plan includes life insurance for extra peace of mind.
✅ Mental Health Support – Prioritize your well-being with access to mental health consultations and wellness resources.

✅ Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better!
✅ Exciting Team Experiences – Think island getaways, virtual town halls, and regional meetups—because work should be fun, too!

✅ Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people.

Some benefits may vary. Full details will be provided during the onboarding process.