Executive Assistant (Sales Trust Accounting)

Role Overview:

We are looking for a detail-oriented Executive Assistant to support the Director and Sales team. This role combines sales administration with basic sales trust accounting tasks, ensuring smooth operations from listing through settlement.

Key Responsibilities:

•Support the Director and Sales team with sales administration and executive assistance

•Prepare and manage contracts, listings, and sales documents

•Track deals from listing through settlement

•Manage inbox, calendar, meetings, and follow-ups

•Handle basic sales trust tasks: receipting, reconciliations, commissions

•Keep files, reports, and workflows organised

Systems Used:

•Vault, Form Live, Property Tree, PriceFinder

•Google Suite, Xero, Email & Calendar tools

•Experience in sales administration and/or executive assistance

•Knowledge of basic sales trust accounting tasks

•Strong organizational and communication skills

•Comfortable working with multiple software systems and tools

•Ability to work independently in a WFH environment on Australian business hours