Executive/ Personal Assistant (003 - 00707)

​​Looking for Philippines-based candidates

Job Role: Executive Assistant

Compensation range: $1,200 AUD - $1,400 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: They are a trusted provider dedicated to delivering high-quality products to customers across a global market. Leveraging an extensive international network, the organization ensures a reliable and diverse supply of products that help clients stay competitive in an evolving industry. Through strategic partnerships, joint ventures, and investments, it strengthens supply security while maintaining consistent quality standards.

The business offers end-to-end supply chain management solutions, enabling clients to focus on delivering products directly to their patients. With a strong commitment to excellence, it consistently provides products and services that create meaningful value for customers and positively impact patient outcomes.

Role Overview: We are seeking a highly organized and proactive Executive Assistant to support the CEO in a fast-paced Logistics & Supply Chain environment. This role goes beyond traditional administrative support and requires strong ownership, discretion, and the ability to manage priorities independently while coordinating across internal teams, clients, and partners.

Key Responsibilities: 

• Provide high-level administrative support to the CEO, including calendar management, meeting coordination, and travel arrangements
• Act as a central point of coordination between the CEO, internal teams, suppliers, and clients
• Prepare reports, presentations, and correspondence on behalf of the CEO
• Track key projects, follow up on action items, and ensure timely execution across departments
• Manage confidential information with a high level of professionalism and discretion
• Support operational and strategic initiatives by organizing workflows and improving processes
• Handle documentation, contracts, and general business administration tasks
• Anticipate the CEO’s needs and proactively address issues before they arise

Required Skills and Qualifications:

• Proven experience as an Executive Assistant or in a similar high-level administrative role
• Strong organizational and time management skills with the ability to multitask effectively
• Excellent communication skills, both written and verbal
• High level of initiative, accountability, and problem-solving ability
• Comfortable working in a dynamic, fast-paced environment
• Proficiency in Microsoft Office / Google Workspace tools
• Experience in logistics, supply chain, or operations is an advantage

Key Trait for Success:

• Proactive and self-directed
• Detail-oriented and highly organized
• Strong sense of ownership and accountability
• Able to handle pressure and shifting priorities
• Professional, discreet, and trustworthy

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)