Finance, Administration & Project Support (015 - 692)

Looking for Philippines-based candidates

Job Role: Finance, Administration & Project Support

Work Schedule: Monday to Friday, 8:00 AM – 5:00 PM AEST (1-hour unpaid break)

Compensation range: $1,500 AUD - $2,000 AUD / Monthly

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be formally employed through an Employer of Record (EOR) arrangement. We are not an outsourcing agency. All of our roles are 100% remote, so you’ll be able to work from home.

Who The Client Is: Our client is a construction firm based in Australia delivering residential building projects (4 active sites, $7.7M combined), specialising on building smarter, energy-efficient homes. They combine quality craftsmanship with sustainable practices to create healthy, comfortable, high-performing environments. Known for their modern approach and keen attention to detail, they work closely with clients to deliver innovative and practical building solutions.

Role Overview: We are looking for a highly capable Virtual Assistant to manage both finance and project support functions across multiple active construction projects. This role combines full accounts payable and receivable responsibilities with project execution tasks, working alongside an AI drafting assistant to ensure accurate, timely processing of financial and project documentation.

Key Responsibilities:

• Accounts Payable: Enter, code, and verify supplier and subcontractor invoices in Dext and Xero; process all invoices on the day of receipt, prepare weekly payment runs, maintain supplier records and compliance documentation, update registers daily, and file documents immediately upon issue. (35-45 invoices/week)
• Accounts Receivable: Issue client progress invoices, send payment reminders, follow up on overdue accounts, and maintain AR registers.
• Payroll & Timesheets: Reconcile timesheets, prepare payroll summaries, and follow up on submissions.
• Project Support: Execute AI-drafted variations, purchase orders, and RFIs; update project registers; liaise with subcontractors and suppliers; file documentation accurately.
• Reporting & Administration: Maintain budgets, cost trackers, compliance registers, and project reports; liaise with the external accountant to support monthly reconciliation; assist with HR onboarding, leave tracking, and meeting coordination.
• Systems & AI Collaboration: Work efficiently with Xero, Microsoft Office, Dext, Wunderbuild/Buildertrend/Procore, SharePoint, and AI tools to execute tasks accurately and on time.
• Communicate with suppliers and subcontractors via phone and email on a daily basis

• Minimum 2 years’ end-to-end experience in accounts payable and receivable
• Construction industry experience is required, as candidates must have a strong understanding of the building process to perform effectively in this role.
• Proficient in Xero for invoicing, payments, and reconciliation
• Must have experience with Dext
• Proficiency with AI tools to streamline tasks and improve efficiency
• Strong organizational skills, attention to detail, and ability to manage multiple tasks independently
• Excellent command of written and spoken English
• Comfortable assisting with employee onboarding, compliance documentation, and general administrative tasks

Work Arrangement & Expectations:

This is a remote role that will be set up via an Employer of Record (EOR) service and includes statutory benefits like HMO and 13th month pay.