Finance & Executive Operations Associate

About the Role

We are looking for a highly organised and detail-driven Finance & Executive Administrative Associate to support both our finance function and executive operations.

This role is designed to lighten the operational load of our finance team, ensuring day-to-day financial tasks, documentation, and compliance requirements are handled efficiently while also supporting key executive and corporate processes.

You will be working directly with the COO, requiring a high level of trust, discretion, and operational reliability.

Key Responsibilities

Finance & Bookkeeping Support

• Manage and maintain day-to-day financial records and smaller books to support the finance team
• Support the preparation of financial reports and documentation
• Ensure accuracy and organization of financial data across systems

Corporate & Compliance Support

• Assist with corporate filings, registrations, and compliance documentation
• Coordinate and prepare IP-related filings and paperwork
• Support legal and administrative documentation across entities

US Financial & Administrative Processes

• Assist with loan applications, credit card applications, and financial account setup
• Support sales tax and VAT filings and regional compliance (or coordinate with external partners)
• Maintain organized records of all regulatory and financial submissions

Executive & Operational Support

• Organize and maintain internal systems including Notion and Dropbox
• Ensure documentation is structured, updated, and easily accessible
• Support ad hoc executive and operational tasks as needed

Why Join Us

• Work closely with executive leadership and influence operational efficiency
• Play a critical role in supporting a scaling global business
• Opportunity to grow into broader finance, operations, or strategic roles

Basic Qualifications:

• 3+ years of experience in finance, bookkeeping, or accounting support roles
• Strong background in Executive Assistance and finance is required
• Experience in an executive administrative or operations support role
• Understanding of basic accounting principles and financial processes
• Familiarity with US financial systems, applications, and compliance requirements
• High proficiency in tools such as Excel/Google Sheets, Notion, Dropbox, and accounting software (e.g., QuickBooks, NetSuite)
• Must be willing to travel on short notice if needed
• Must have a valid passport

Preferred Qualifications

• Experience supporting high-growth or eCommerce businesses
• Exposure to multi-entity or international operations
• Familiarity with IP filings, corporate governance, or legal documentation
• Knowledge of US sales tax and VAT processes

Why Join Us

• Work closely with executive leadership and influence operational efficiency
• Play a critical role in supporting a scaling global business
• Opportunity to grow into broader finance, operations, or strategic roles