Finance & Operations Coordinator - (011 - 0693)

Job Role: Finance & Operations Coordinator

Compensation range: $2000 - $2500 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5.30 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: 

We are a group of fast-growing Australian businesses operating in the healthcare and pharmaceutical distribution space:

• a telehealth clinic providing patients with access to alternative and specialised treatment options through qualified practitioners
• a medicinal cannabis and natural health company supplying high-quality products to pharmacies, clinics, and patients across Australia

Both businesses operate in a regulated environment where accuracy, compliance, and attention to detail are critical.

The team is lean, fast-moving, and results-driven, with a strong focus on building scalable systems, maintaining clean financial processes, and delivering a high standard of service across all operations.

Role Overview: We are looking for a highly detail-oriented and proactive Finance & Operations Coordinator to support our growing business. This role is ideal for someone who is confident working in Xero, thrives in a fast-paced environment, and is comfortable handling real-world, sometimes messy financial data across multiple entities.

Accuracy is critical in this role — we are looking for someone who takes ownership of their work, ensures precision, and can operate with a high level of accountability.

Key Responsibilities:
Financial Operations & Bookkeeping

• Manage day-to-day financial transactions using Xero
• Handle accounts payable and receivable with a strong focus on accuracy
• Perform regular bank and account reconciliations across multiple entities
• Maintain clean and organized financial records

Multi-Entity Management

• Support financial processes across multiple business entities
• Ensure consistency and accuracy across different accounts and structures
• Assist in consolidating financial data where required

Data Handling & Problem Solving

• Work confidently with incomplete or messy financial data
• Investigate discrepancies and resolve issues proactively
• Ensure all financial data is accurate and up to date

Operational Support

• Assist with finance-related operational tasks and process improvements
• Collaborate with internal teams to ensure smooth financial workflows
• Provide timely updates and maintain responsiveness in communication

• 2+ years of proven experience in bookkeeping, finance administration, or similar roles
• Strong hands-on experience with Xero
• Experience working with multi-entity businesses
• High level of accuracy and attention to detail (non-negotiable)
• Comfortable working with imperfect or unstructured data
• Strong problem-solving skills and ability to identify discrepancies
• Tech-savvy and quick to learn new systems and tools
• Highly responsive and reliable in communication
• Ability to work independently and manage priorities effectively

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)
• Have reliable internet access, technology and backup options