General Virtual Assistant - Bookkeeping and Admin

Invoicing:

• Prepare and schedule invoices for clients based on agreed terms and services rendered
• Communicate with clients regarding invoicing queries, adjustments, and amendments
• Ensure all invoicing is accurate, timely, and aligned with company policies
• Manage invoice amendments and adjustments when required, ensuring clarity in correspondences with clients

Bookkeeping:

• Track and record company expenses, journal entries and payments, ensuring all receipts are filed appropriately
• Reconcile accounts and ensure accurate financial records are maintained on a monthly basis
• Prepare monthly financial reports, summarizing key financial data for review
• Maintain accurate and organized financial files, supporting audits and compliance reviews as needed
• Draft and responds to clients' disputes concern in regard to amendment, credit note, and other request related to invoice coverage and adjustment
  

Reports:

• Generate weekly invoicing and financial reports to track revenue and expenses
• Prepare and maintain the company's balance sheet, Profit and Loss, Cashflow report, Accounts Receivable and Payable
• Prepare fortnight payroll forecast and review expenses and adjustments to invoices and documentation
• Collate documents require filing in GST
• Assist with the preparation of monthly and quarterly financial reports
• Organise all expenses incurred by the business and send to the company accountant

Payroll & Admin:

• Create payroll forecast reports and prepare payroll notes prior pay cut off

• Extract and review Everhour timesheets (employee hours) reports for accuracy
• Perform data entry into payroll summary report and do computation of their fortnight and monthly payroll accordingly
• Add details for reimbursement or deduction in the payroll summary of each team member per advice of
  the TPI/ Client
• Maintain TPI Ops email / TPI own email address and file through emails coming from clients and TPI team
• Draft and responds to Teams dispute related to payroll concerns.

Other tasks:

• Assist with administrative, events and planning tasks as required.
  Assist with organizing client and internal files for TPI and/or the Client(s) as directed
  Assist with sending comms to clients/team members as directed by TPI
  Any other relevant administrative/operational task
  
  

Qualifications

• Graduate of any accounting/financial course
• Should have 1-2 yrs experience in invoicing using Quickbooks, BAS/ IAS preparations
• Go getter, preferably has knack in doing admin works and good communication skills
• Dynamic and can work under pressure and multiple deliverables
• Good understanding abt Payroll and Invoice processing
  

Technical Requirements

• Should have personal and working laptop/ Desktop, and one (1) back up
• Has Noise-cancelling headset (for interview and meetings)
• Back up internet connection (at least 30-50 mbps)

Benefits

• Pay: 30,000 - 40,000 PHP per month paid fortnightly
• 100% remote work setup
• Work-life balance with Australian business hours; no night shifts

About us

Three Peaks International is a Sydney based staffing solutions partner which provides local and virtual staffing solutions to Australian businesses through outsourcing, recruitment, and migration.