Legal Billing & Operations Analyst - Asset Resolution

About World Business Lenders (www.wbl.com)

World Business Lenders (WBL) provides short-term, real estate–collateralized commercial loans to small and medium-sized businesses across the United States that do not have access to traditional financing. The company also services its own loan portfolio and those of third parties, with a focus on managing non-performing loan pools and REO.

• WBL is a U.S.-based company with a fully remote workforce.
• Working hours are 9:00am–6:00pm Eastern Time, Monday through Friday.
• The role requires strong spoken and written English.
• All resumes must be submitted in English.

Overview

• Establish reliable tracking of all Asset Resolution invoices; improve organization and follow-up on current invoices so eligible discounts are not missed; support timely movement of invoices through review, correction, and payment readiness; provide strong operational support for aged invoice matters handled by Cristina; improve visibility into invoice status, blockers, and upcoming payment items; and help create a more consistent, disciplined legal billing workflow between Legal Operations, Finance, and outside counsel.

Job Duties and Responsibilities

• Manage legal billing workflow for Asset Resolution matters
• Track invoice status, rejections, corrections, and payment readiness
• Coordinate with outside counsel, Legal, Finance, and AP
• Support timely processing of current invoices within discount periods
• Assist Corporate VP with aged invoice negotiation support and follow-up
• Maintain accurate reporting, records, and billing trackers.

Main Requirements:

• Education: Business Administration, Finance, Accounting, Operations, or a related field.
• Not less than 5 years of experience
• Experience managing invoice or billing workflows in a structured, high-volume environment
• Hands-on experience tracking, processing, and resolving invoices (including rejections and corrections)
• Comfortable coordinating across multiple stakeholders (Legal, Finance, AP, and external counsel/vendors)
• Strong ability to ensure invoices move through payment cycles on time, including discount deadlines
• Experience maintaining accurate trackers, records, and status reporting for financial or operational workflows
• Strong Excel skills and familiarity with workflow tools (e.g., Monday.com or similar systems)
• Highly organized with strong follow-through on tasks and escalations
• Able to work in deadline-driven, process-heavy environments with repetitive but detail-critical work
• Strong communication skills for ongoing follow-ups and coordination across teams

Preferred Background / Industry Experience

• Experience in legal billing, legal operations, or law firm billing in a financial services.
• Candidates coming from law firms, in-house legal departments, vendor management teams, or finance-adjacent operational roles with substantial exposure to outside counsel billing and invoice workflow management will be viewed favorably.
• Experience handling high-volume invoice tracking, rejected invoice resolution, payment-cycle coordination, discount-period monitoring, and support for aged invoice reconciliation is strongly preferred.

Specific Technical Skills Needed

• Strong proficiency in Excel and Monday.com; experience with invoice tracking, billing reports, document management, and workflow systems; ability to maintain accurate records, monitor discount and payment deadlines, and support billing coordination across Legal, Finance, and AP.

Specific Soft Skills Needed

• Strong communication
• Multitasking and Organization
• Attention to detail and follow-through
• Professionalism and cross-functional collaboration
• Time management, and problem-solving.

• Enjoy Paid Time Off (PTO) to recharge
• Salary paid in USD
• Work comfortably 100% from home