Offshore Bookkeeper

About Citygreen

Citygreen Systems designs and manufactures underground tree management solutions used in streetscapes, plazas, and infrastructure projects across Australia, the United States, and Canada. Our installation projects are a growing revenue stream, and we're building the financial operations team to match that growth.

We run three international entities — Citygreen Systems Pty Ltd (AU), Citygreen Systems LLC (USA), and Citygreen Systems Ltd (Canada) — on NetSuite ERP (SuiteSuccess Financials First). The Australian entity is our strategic focus.

Why This Role Exists

We're hiring a bookkeeper who can do more than process transactions. Our installation projects are growing fast, and we need real-time visibility on whether each project is making or losing money. Right now, we don't have it — costs aren't consistently tracked against jobs in NetSuite, and our operations and finance team are stretched across three countries.

This role exists to fix that. You'll own the transactional bookkeeping across all three entities AND build the project cost tracking discipline that gives leadership a live view of margin on every active installation project.

This isn't a back-office role where you process invoices and wait for instructions. You'll be the person who makes our project margin numbers trustworthy.

What You'll Do

Project Cost Tracking (AU — This Is the Priority)

• Link every purchase order, vendor bill, freight invoice, and subcontractor payment to its originating Sales Order in NetSuite — every transaction, every time, within 24 hours of entry
• Maintain the running "Actual COGS" total on each active project Sales Order
• Flag any project where actual costs exceed 90% of the quoted COGS budget — immediately, not at month-end
• Pull cost data for the Project Manager's monthly cost-to-complete updates on installation projects
• Prepare draft progress claim invoices based on PM sign-off
• Produce the weekly project margin tracker (NetSuite saved search) and deliver it by 8am Monday AEST with zero missing data
• Track subcontractor payment timing against customer claim receipts — no subcontractor gets paid before the corresponding customer claim is submitted

Accounts Payable & Receivable (AU, US, Canada)

• Process incoming bills and outgoing payments across all three entities
• Track customer invoices, chase overdue accounts, reconcile records
• Use supplier payment terms strategically — pay on day 28 of 30-day terms, not day 7
• Work toward auto-matching vendor bills to POs in NetSuite

Bank Reconciliations (AU, US, Canada)

• Reconcile bank accounts daily across three entities, completed by 10am AEST
• Investigate discrepancies, handle currency conversions and inter-company transfers
• Set up and maintain automated bank feeds — manual reconciliation for exceptions only

Financial Reporting (AU, US, Canada)

• Monthly P&L and balance sheet for all three entities within 5 business days of month-end
• AU-specific: P&L split by product-only vs. installation project revenue (two-stream reporting)
• Weekly flash report data extract for the company's 40/25/15 margin dashboard

Cashflow & Payroll

• Maintain and update a 13-week cashflow forecast weekly, with particular focus on installation project cashflow
• Flag any installation project with a negative cumulative cashflow position within 24 hours
• Process payroll across all entities (or manage the integration if a payroll service is in place)

Regulatory & Compliance

• BAS/GST (AU), Sales Tax (US), GST/HST (Canada) — all filed on time, zero penalties
• Maintain audit trails and financial records for external auditors (PKF)

What We're Looking For

Non-Negotiable

• Hands-on NetSuite experience. Not "ERP experience" — NetSuite specifically. You'll be tested on this with scenario-based questions in the interview and a practical assessment before any offer is made.
• Available during AEST business hours. This is a Philippines-based remote role working Australian hours.
• Proactive communication. You flag problems before anyone asks. Cash issues, margin alerts, reconciliation exceptions — you surface them early. This is a remote role with minimal supervision; waiting to be chased is a dealbreaker.

Strongly Preferred

• Experience working across multiple entities with different currencies, tax regimes, and reporting standards (AUD, USD, CAD)
• Experience linking project costs to jobs or sales orders in NetSuite (or a demonstrated ability to learn this fast — we'll test for it)
• Analytical instinct — you look at project cost data and spot when something doesn't add up ("freight on this project is 3x the budget — something's wrong")
• Ability to prioritise independently across competing demands from three entities, knowing that AU project cost work always comes first

The Right Mindset

• Tenacity: You chase down missing cost allocations, unresolved bank items, and overdue AR. You don't let things sit.
• Mastery: You want to be genuinely excellent at NetSuite and financial operations, not just adequate.
• Initiative: You suggest automation and process improvements without being asked — "Can we auto-match these POs?" is a sentence we want to hear from you.
• Hungry, Humble, Smart: Hungry to own the role and deliver. Humble enough to ask when you're unsure. Smart enough to see how your work connects to the company's profitability.

Benefits & Compensation

• Competitive salary benchmarked to senior NetSuite bookkeeper / finance operations specialist rates in your region — not entry-level bookkeeper pay. We're paying for the skill set, not the job title.
• Paid leave — annual leave, sick leave, and Australian public holidays observed
• Permanent remote work — no office attendance required, ever. You work from wherever you're most productive.
• Direct access to leadership — you're not buried in a shared services centre. You work directly with the Operations Director, Project Manager, and CEO on work that visibly moves the numbers.
• Real ownership of outcomes — this isn't a data entry role. You own the project margin tracking system for a growing international business. Your work shows up in the Monday review meeting every week.
• Professional development — NetSuite training and certification support as the role evolves
• Growth path — as the Australian installation business scales, this role grows with it. The right person becomes the financial operations backbone of the company.