Offshore Finance Administration Assistant - 242

Position : Offshore Finance  Administration Assistant 

Salary : 1,000 - 2,000 NZD

Working Hours & Conditions : New Zealand Business Hours

Holidays : New Zealand Holidays

OVERVIEW:

This is a fully remote, full-time position based in the Philippines. The Offshore Finance & Administration Assistant will provide day-to-day administrative and light bookkeeping support to the team, helping keep client records organized, communications managed, and workflows moving.

Because the company handles sensitive financial and payroll information, this role requires a high degree of trustworthiness, discretion, and attention to detail. The right person will be comfortable working independently, following structured processes, and communicating clearly and professionally in English.

RESPONSIBILITIES:

1. Administration & Communication

•    Triage, manage, and delegate the partner email inbox

•    Manage the partner and payroll email accounts

•    Respond to minor client queries and provide information as requested

•    Manage the partner calendar, including scheduling client appointments and meetings

•    Liaise with clients regarding information requests and missing documentation

•    Supply information to banking institutions and financiers when required

2. Document & Records Management

•    Update, save, and maintain electronic documents in client files, including payroll documentation

•    Send prepared documents for electronic signing, follow up on completion, and save completed documents to client files

•    Follow up clients for missing information so records are ready for processing

•    Manage client proposals in Ignition

•    Manage the client onboarding experience

3. Finance & Payroll Administration

•    Assist with Nimba’s monthly financial data input (data entry from supplied reports)

•    Reconcile accounts payable and receivable for Nimba (straightforward bookkeeping)

•    Prepare Nimba’s payroll (straightforward payroll processing)

 4. Workflow & Operations

•    Manage and update Nimba’s workflow using Karbon

•    Upload prepared marketing content as directed

•    Provide general administrative support as required

QUALIFICATIONS:

•    3–5 years’ administration experience, ideally in a financial services or accounting environment

•    Xero experience is essential — Xero Advisor certification is highly regarded

•    Proficiency in Microsoft Office, including Outlook, Word, and Excel

•    Some familiarity with New Zealand taxation terminology and abbreviations is advantageous

•    Experience with Karbon or Ignition is a strong advantage

•    High level of written and verbal English communication skills

•    Demonstrated ability to handle confidential financial and payroll information with integrity

•    Strong organizational skills, time management, and attention to detail

•    Ability to work independently and manage tasks without close supervision

Who We’re looking For:

You are organized, reliable, and take ownership of your work. You write clear, professional emails and follow through on commitments within agreed timeframes. You ask questions when something is unclear rather than guessing, and you understand the importance of confidentiality when working with financial information.

This role suits someone who enjoys structured, process-driven work and takes pride in keeping things accurate and well-organized behind the scenes.