Operations Officer

Job Brief  

We are seeking a proactive and detail-oriented Operations Officer to manage end-to-end operational systems, corporate functions, and financial oversight for the organisation. 

Operating as a central driver of organisational efficiency, this role plays a pivotal part in supporting project delivery on time and within budget while maintaining seamless corporate compliance. By streamlining internal workflows, managing financial planning and tracking, and supporting human resources and contract administration, the successful remote professional will help ensure business sustainability and empower the broader team to achieve its strategic goals. 

Responsibilities 

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  Operations Management 

  
  

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  Execute and refine day-to-day operational systems, internal policies, and workflows to support organisational sustainability and efficiency. 

  
  

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  Financial Planning & Budgeting 

  
  

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  Develop and maintain comprehensive organisational and project budgets, monitoring expenditure to maintain strong financial health. 

  
  

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  Financial Reporting & Acquittals 

  
  

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  Analyse financial reports, compile detailed grant and project acquittals, and support cost structure optimisation. 

  
  

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  Transactional Finance & Payroll 

  
  

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  Manage invoices, payments, expense records, and time-tracking data while liaising directly with external accounting partners on payroll and ledger transactions. 

  
  

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  Contract Administration 

  
  

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  Draft, administer, and manage contracts for staff, consultants, and projects in alignment with relevant legal and organisational frameworks. 

  
  

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  Recruitment & HR Support 

  
  

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  Coordinate end-to-end recruitment processes, track staff project time, and support managers with performance management and learning initiatives. 

  
  

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  Compliance & Policy Governance 

  
  

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  Review, update, and implement corporate policies against relevant legal standards, including leading internal staff compliance training sessions. 

  
  

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  Facilities & Asset Management 

  
  

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  Manage lease documentation, insurance renewals, asset inventories, and general office procurement requirements. 

  
  

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  IT & Cyber Security Coordination 

  
  

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  Oversee routine IT coordination and support cyber security awareness across the organisation. 

  
  

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  Project & Event Logistics 

  
  

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  Support project managers with event organisation, travel logistics, and contract reviews to ensure seamless project delivery. 

  
  

Requirements 

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  Demonstrated experience managing day-to-day operations, financial monitoring, and budget management within a small to medium-sized organisation. 

  
  

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  Strong background in managing contracts, procurement, and financial acquittals for government or publicly funded projects. 

  
  

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  Proven capability in supporting HR operations, recruitment, contract administration, and policy compliance. 

  
  

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  Solid familiarity with compliance, accountability, and reporting frameworks typical of public funding environments. 

  
  

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  Advanced proficiency in Microsoft Excel for financial tracking and reporting. 

  
  

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  High attention to detail combined with a practical and pragmatic problem-solving approach. 

  
  

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  Excellent written and verbal English communication skills to liaise effectively with leadership, staff, and external partners. 

  
  

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  Demonstrated competency and curiosity in leveraging AI tools to streamline operational workflows. 

  
  

Software Proficiency 

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  Accounting software, such as Xero 

  
  

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  Time tracking software, such as Harvest 

  
  

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  Microsoft Office 365, including advanced Excel, Word, and Teams 

  
  

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  AI operations and productivity tools 

  
  

Education 

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  Bachelor’s Degree in Finance, Accounting, Business Administration, Public Administration, or a related field. 

  
  

Personal Attributes 

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  Passionate about efficiency, continuous improvement, and discovering smarter ways of working. 

  
  

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  Highly collaborative, with the ability to balance strategic thinking alongside hands-on task execution. 

  
  

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  Grounded, direct, and inclusive communicator who thrives in values-driven environments. 

  
  

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  Self-motivated remote professional who can manage strict deadlines independently. 

  
  

Time Zone: Australian Business Hours 

Applicant Location: Must be located in the Philippines 

About Outdesk  

At Outdesk, our mission is to bridge the gap between exceptional talent in the Philippines and the dynamic business needs of our clients in Australia. We are committed to delivering bespoke recruitment and comprehensive employment solutions that foster long-term success for both our clients and staff. 

Employee Benefits  

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  Paid Leave  

  
  

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  13th Month Pay  

  
  

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  SSS  

  
  

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  Philhealth  

  
  

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  Pag-Ibig   

  
  

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  BIR  

  
  

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  HMO