Payroll & HRIS Administrator

VirtualStaff365 is a leading Australian-based offshore recruitment and staffing provider, connecting top talent in the Philippines with innovative businesses across Australia and New Zealand. We pride ourselves on a candidate-first approach, long-term client partnerships, and a collaborative internal team culture.

As a fast-growing business in a fast-growing sector, we're seeking to take on a Payroll & HRIS Administrator to join our team. 

Job Responsibilities:

HRIS & System Management

• Administer HRIS platform (Sprout) including user management, configuration, and data maintenance.
• Set up payroll for new clients and employees (benefits, tax details, bank info).
• Monitor system integrations with Time Doctor and other platforms.
• Provide employee self-service portal support and troubleshooting.

Payroll Processing & Compliance

• Process bi-monthly payroll, including wages, deductions, overtime, leave, and final pay.
• Ensure full compliance with Philippine labour laws and government reporting deadlines.
• Maintain accurate payroll records and provide compliance guidance to management.

Reporting & Client Services

• Generate payroll reports, management dashboards, and client invoicing reconciliations.
• Address payroll queries from staff and clients in a timely, professional manner.

Audit & Confidentiality

• Prepare documentation for internal/external payroll audits.
• Maintain strict confidentiality for payroll and employee data.

• Degree in HR, Finance, Business Administration, or related field.
• 3+ years of payroll administration experience, preferably in Employer of Record (EOR) or BPO/outsourcing.
• Strong knowledge of Sprout Payroll & HRIS (expert level).
• Advanced MS Excel and Google Workspace skills.
• Strong numerical accuracy, organisational skills, and attention to detail.
• Excellent written and verbal English communication (neutral accent).
• Familiarity with Australian invoicing practices (preferred).
• Preferably in Metro Manila.

• Permanent work-from-home set-up
• Dayshift (Australian business hours)
• Full-time job
• HMO
• Annual leave
• Christmas Bonus equivalent to 1 month's wage (pro-rata)