Payroll Specialist (US-based Homecare Agency)

Job Overview

We are looking for an Accounting Assistant with strong experience in bookkeeping, payroll processing, and financial reporting to support a U.S.-based healthcare client. Your role will be vital in managing daily financial operations, ensuring accurate records, timely payroll, and overall financial integrity.

Key Responsibilities

Bookkeeping & Financial Management

• Perform day-to-day bookkeeping tasks including bank reconciliations, expense coding, A/P, and deposits
• Process credit card and ACH transactions (via WorldPay or similar platforms)
• Prepare accurate and timely financial statements and reports

Payroll & Compliance

• Execute bi-weekly/monthly payroll using systems like ADP or Intuit Assisted Payroll
• Maintain proper payroll records and ensure compliance with local/state tax laws

Reporting & Forecasting

• Assist in budgeting, forecasting, and tax preparation
• Consolidate financials across 3–4 legal entities and assist with audit preparation

Administrative Support

• Keep accurate records of all accounting and payroll processes
• Ensure timely updates of financial data and maintain organized documentation

Tech Utilization

• Utilize QuickBooks Desktop and accounting software to manage workflows
• Use productivity tools like Google Workspace and Microsoft Excel for reporting and collaboration
   

Qualifications & Requirements

Experience & Skills:

✅ 2–3 years of hands-on QuickBooks Desktop experience (Required)
✅ Solid experience in bookkeeping, payroll processing, and reconciliation
✅ Background in US accounting is a plus
✅ Strong analytical, problem-solving, and organizational skills
✅ High attention to detail and accuracy
✅ Excellent communication skills (written & verbal) in English

Technical & Work Setup:

✅ High-speed internet connection (at least 25 Mbps)
✅ PC/Laptop: Minimum 8GB RAM, i5 processor or equivalent
✅ Noise-canceling headset (preferred)
✅ Quiet & professional home office setup

Work Schedule & Benefits

📌 Location: Remote (Philippines-based applicants only)
📌 Competitive Starting Salary: PHP 70,000 + Bonuses!
📌 Supportive & Collaborative Work Environment
📌 Opportunities for Career Growth & Training

🔹 Interested? Apply Now!

📌 Learn more about us at www.smartscale360.com
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🚀 Join our team and play a key role in delivering high-quality financial operations for our healthcare partners!