Proposal Coordinator (US Construction)

WE'RE HIRING: PROPOSAL COORDINATOR (US CONSTRUCTION)

Compensation: $1,400/month

Schedule: Full Time, EST

About the Company

We are a commercial flooring contractor serving the Northeast, particularly New York, New Jersey, Pennsylvania, and Connecticut. We work with general contractors, developers, and property managers on large commercial projects such as apartment buildings, hospitals, hotels, schools, and office buildings.

Role Summary

We are seeking a Proposal Coordinator for managing the end-to-end proposal generation process for commercial flooring projects. This role encompasses gathering takeoffs from estimating, cost data, verifying scope details, validating pricing components, and compiling complete, accurate proposals. All completed proposals are to be routed to the respective salesperson for final review and approval prior to formal submission.

Key Responsibilities

-Proposal Compilation: Assemble complete, accurate commercial flooring proposals by consolidating pricing sheets, labor inputs, and project-specific scope details.

-Salesperson Review Gate: Route all finalized proposals to the respective salesperson for final review and sign-off before any bid is submitted to a client.

-Cross-Functional Collaboration: Coordinate closely with internal specialists, project managers, and sales teams to clarify scope ambiguities and maintain strict bidding deadlines.

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Required Qualifications

-Experience: Minimum 3 to 5 years of professional experience in proposal writing, document coordination, or administrative project support (commercial flooring strongly preferred).

-Communication & Autonomy: Strong written and verbal English communication skills, with the ability to operate autonomously across international time zones and remote teams.