Real Estate Executive Assistant

📝 Job Description: Real Estate Executive Assistant

Position Overview We are seeking a proactive and highly organized Real Estate Executive Assistant to provide comprehensive administrative and operational support to senior executives. The ideal candidate will have experience in real estate or property management, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Provide executive-level administrative support, including calendar management, scheduling, and travel arrangements.
• Prepare, edit, and manage correspondence, reports, contracts, and presentations related to real estate transactions.
• Coordinate meetings with clients, investors, brokers, and property managers.
• Maintain and organize property files, lease agreements, and transaction records.
• Assist in preparing financial reports, budgets, and property performance summaries.
• Conduct market research and compile data to support real estate decision-making.
• Liaise with internal teams and external stakeholders to ensure smooth operations.
• Handle confidential information with discretion and professionalism.
• Support executives in project management, ensuring deadlines and deliverables are met.
• Manage digital tools and platforms (CRM, property management software, MS Office, Google Workspace).
• Create basic spreadsheets and charts, and send out calendar invites on behalf of one of the department heads. ✅

🎓 Qualifications

Education & Experience

• Bachelor’s degree in Business Administration, Real Estate, or related field (preferred).
• Minimum 3–5 years of experience as an Executive Assistant, ideally within real estate or property management.
• Proven track record of supporting senior executives and managing complex schedules.

Technical Skills

• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Experience with real estate software (e.g., AppFolio, Yardi, Salesforce, or similar CRM tools).
• Strong organizational and project management skills.
• Ability to prepare professional reports and presentations.
• Competence in creating spreadsheets, charts, and managing calendar invites.

Soft Skills

• Excellent written and verbal communication skills.
• Strong attention to detail and ability to multitask.
• Discretion in handling sensitive and confidential information.
• Professional demeanor with strong interpersonal skills.
• Ability to work independently and as part of a team.