Real Estate Transaction Coordinator

Job Title: Real Estate Transaction Coordinator (Single-Family Acquisitions & Dispositions)

Contract Type: Full-Time | Remote

Working Schedule: US Hours

About Pavago

Pavago is hiring on behalf of its client, an investment-focused real estate platform specializing in the acquisition, renovation, and long-term rental of single-family homes.

Pavago’s client operates a disciplined, deadline-driven transaction process, acquiring properties below market value through off-market channels, strategic partnerships, and strong underwriting practices. This role is critical to ensuring transactions move from contract to close cleanly, on time, and without surprises.

Responsibilities

• Draft, manage, and execute purchase and sale agreements for acquisitions and dispositions
• Own and track transaction timelines, contingencies, milestones, and closing deliverables
• Coordinate inspections and property access to ensure on-time completion
• Manage title and closing processes, including lien resolution, curative follow-ups, and ownership transfers
• Communicate daily with sellers, buyers, agents, title companies, and internal stakeholders
• Maintain accurate transaction documentation and status reporting in internal systems
• Proactively identify risks and delays, escalating issues early and driving them to resolution
• Manage 30–50 active transaction files simultaneously

Requirements

Must-Haves

• Proven experience as a Transaction Coordinator handling single-family purchase and sale transactions from contract to close
• Wholesale real estate transaction experience
• High comfort level with daily phone communication
• Strong working knowledge of:
• Gmail
• Google Sheets
• Google Calendar (required)
• HelloSign / Dropbox Sign / e-sign tools
• Willingness and ability to work inside a CRM daily (Salesforce preferred)
• Exceptional attention to detail and deadline ownership
• Strong written and verbal communication skills
• Ability to manage high transaction volume in a fast-paced environment

Nice-to-Haves

• Experience working with investment-focused or wholesale real estate teams
• Familiarity with standardized SOP-driven transaction workflows

What does a Typical Day-to Day Looks Like:

• Reviewing transaction pipelines and upcoming deadlines
• Calling sellers, buyers, agents, and title companies to move files forward
• Coordinating inspections, access, and documentation
• Following up on title issues, liens, and missing items
• Updating CRM and transaction trackers in real time
• Escalating risks early to prevent closing delays

Interview Process:

1. Zoom Interview with Pavago: Initial screening focused on transaction experience, phone comfort, and attention to detail
2. Client Interview: Scenario-based discussion with Pavago’s client on contract-to-close execution
3. Final Decision & Offer: Offer rollout and onboarding

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