Senior Executive Assistant (021 - 772)

Looking for Philippines-based candidates

Job Role: Senior Executive Assistant 

Compensation range: $2,000 - $2,500 AUD  Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the AU business hours (approx. 9:00AM - 6:00 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: The client is a design-led architecture studio specialising in innovative learning environments and community spaces across Australia. They are known for their research-based, human-centred approach to architecture, focusing on how design influences learning, wellbeing, and community engagement.

Role Overview: The Senior Executive Assistant provides high-level, proactive support to senior leadership, acting as a trusted partner in managing priorities, enabling strategic focus, and ensuring seamless day-to-day operations. This role requires exceptional organisational capability, sound judgment, and the ability to anticipate needs in a fast-paced and evolving environment.

Key Responsibilities: 

Executive Support

• Provide high-level administrative and operational support to senior executives
• Anticipate priorities and proactively manage schedules, commitments, and deadlines
• Prepare briefing materials, agendas, reports, and presentations for meetings

Calendar & Inbox Management

• Manage complex, multi-time-zone calendars with precision and foresight
• Triage and prioritise inbox communications, draft responses, and escalate where necessary
• Coordinate internal and external meetings, ensuring optimal use of executive time

Communication & Stakeholder Coordination

• Act as a key point of contact between the executive and internal/external stakeholders
• Liaise confidently with clients, partners, and senior leaders
• Ensure timely follow-ups and track all outstanding actions

Project & Task Management

• Track priorities, projects, and deadlines on behalf of the executive
• Support execution of strategic and operational initiatives
• Maintain structured systems for task tracking, updates, and reporting

Travel & Logistics

• Coordinate domestic and international travel arrangements, including itineraries and accommodations
• Ensure seamless travel planning with contingency considerations

Document & Reporting Support

• Prepare confidential documents, executive summaries, and business reports
• Support documentation and presentation development as required
• Maintain accurate records and organised filing systems

Confidentiality & Professional Conduct

• Handle sensitive information with the highest level of discretion
• Represent the executive office with professionalism and integrity at all times 

• 5+ years of experience in an Executive Assistant or Chief of Staff Role
• Proven experience supporting senior executives or C-suite leaders
• Exceptional organisational and time-management skills
• Strong written and verbal communication skills
• High proficiency in Microsoft Office and/or Google Workspace
• Experience with productivity and project management tools (e.g., Total Synergy, Asana, Notion, Slack, Trello)
• Ability to work independently, take initiative, and make sound decisions
• Strong attention to detail and ability to manage competing priorities