Transaction Coordinator

About the Role

A Real Estate Unicorn specializes in administrative and marketing support for busy real estate professionals, layered on top of EA fundamentals.

Why Assistantly?

• We recruit the best of the best — we care as much about the right soft skills as we do about hard skills.
• We want you here long-term and give you the benefits and support you’ve always dreamed of.
• We work one-on-one to match you with the perfect client.
• We love the strategic, initiative-taking, proactive doers of the world.
• You’ll have your own Talent Success Manager dedicated to your success.
• We focus on long-term partnerships, not projects.
• We live by: Stay humble. Be grateful. Work hard.

Core Responsibilities (EA Base)

• Oversee the entire transaction process from contract to close, ensuring accuracy and compliance at every stage
• Manage and update Follow Up Boss (absolute #1 priority) to keep client records, timelines, and communication fully organized
• Use CTM eContracts (Colorado-specific) for e-signatures, ensuring documents are sent promptly, signatures are chased effectively, and clients remain informed
• Handle files and timelines through OTC (Open to Close) for smooth workflow management
• Coordinate with escrow/title through Qualia and monitor critical deadlines including inspection periods, appraisal deadlines, and closing dates
• Work across 7+ MLS systems to input listings, update statuses, and ensure accuracy
• Serve as the main point of contact for clients during transactions, providing clear, proactive updates and exceptional customer service
• Troubleshoot issues that arise during transactions, prepare and review documents for accuracy, and maintain detailed transaction files

• 3–5+ years of Transaction Coordination experience in real estate (must-have)
• Deep working knowledge of Follow Up Boss (non-negotiable)
• Hands-on experience with CTM, OTC, Qualia, and multiple MLS systems (must-have)
• Proven ability to manage multiple transactions simultaneously with attention to detail
• Excellent communication skills — able to liaise with clients, agents, lenders, and vendors professionally and proactively
• Highly organized, detail-oriented, and able to manage deadlines without constant supervision

• Unlimited earning potential if you choose to take on multiple clients and have the capacity

• Generous health allowance to support your well-being
• Profit-sharing opportunities as the company grows
• Access to exclusive upskilling and training in AI, operations, and leadership
• Monthly raffles and performance bonuses
• A tight-knit, supportive community and a dedicated Talent Success Manager to guide your journey