UK Financial Administrator / Bookkeeper

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Position: UK Financial Administrator/Bookkeeper
Work hours: 9:00 AM - 5:30 PM UK Time
Compensation range: USD 1,500 - 1,800/month

At RunRemote our mission is to help connect the top-rated remote talent with the world's best job opportunities. Our key markets and clients are located in the US, AUS, UK & Canada just to name a few. All of our roles are full-time and 100% remote, cutting out the daily commute, and providing top-rated talent with the best job opportunities, all from the comfort of their home. 

About our client
Our client is a UK-based sustainability consultancy that empowers businesses to reduce their carbon footprint through science-led strategies and actionable data. They combine in-depth carbon analysis with practical solutions to help organisations decarbonise operations and drive long-term environmental impact.

Their mission is to make sustainability accessible, transparent, and business-aligned, ensuring companies not only meet regulatory and ethical expectations but also gain a competitive edge in the transition to a low-carbon economy.

About the role
Our client is seeking a Financial Administrator/Bookkeeper with a strong foundation in UK accounting practices to take ownership of the day-to-day financial operations, reporting, and forecasting, while also uplifting and improving existing systems and processes.

This role will be working closely with the Directors, primarily reporting to the Operations & Strategy Director, and will play a key role in improving financial hygiene and cash flow visibility.

Responsibilities

A. Sales Ledger & Revenue Assurance

• Attend weekly pipeline meetings to stay aware of deal flow and work directly with individual Sales and Consulting leads to extract specific billing details.

• Ensure insertion into relevant client email threads to capture PO numbers and billing contacts.

• Maintain accurate data across HubSpot (Sales), QuickBooks (Finance), and cash flow models to prevent revenue double-counting or forecasting errors.

• Monitor payment deadlines, issue reminders, and escalate to the Finance Director only when necessary.

• Set up new client accounts and maintain up-to-date contact details.

• Prepare and present weekly reports on pipeline status, invoicing, and pending POs to directors.

B. Purchase Ledger & Payment Preparation

• Work with admins to ensure all expenditures are accounted for, chasing missing receipts, and uploading them correctly to AutoEntry.

• Reconcile supplier invoices, batch payments, grade them by urgency, and present clean payment runs for the Finance Director's approval.

C. Cash Flow, Forecasting & Cost Control

• Collaborate with the Finance Director to maintain cash flow documents, budgets, and forecasts.

• Monitor ledgers to spot erroneous spending, unused subscriptions, or overspending, and flag these for action.

• Daily reconciliation of bank feeds to ensure real-time accuracy.

• Contribute to modelling and projections, ensuring directors receive timely and actionable insights.

D. Reporting & Month-End Support

• Handle journals, accruals, and prepayments to prepare accounts for accountant's review.

• Generate standard financial reports, including Aged Debtors and P&L snapshots.

• Maintain a pristine digital filing system for audit trails.

E. Process Improvement & Strategic Contribution

• Identify gaps and inefficiencies in existing systems and implement improvements.

• Streamline reporting, forecasting, and billing processes to enhance financial hygiene.

• Take ownership of financial administration tasks to give directors confidence and trust in reporting accuracy.

• Identifies trends, inefficiencies, and opportunities for improvement beyond simply recording numbers.

Requirements

• At least 5 years of experience in financial administration, bookkeeping, or related finance roles.

• Strong understanding of UK/British accounting practices is required.

• Experience in a consulting firm/consultancy environment is preferred.

• Proven experience in financial modelling, forecasting, and budgeting.

• Proficiency with Excel and accounting software such as QuickBooks and AutoEntry.

• Proficiency with HubSpot or similar CRM systems is highly preferred.

• Proven ability to manage multiple stakeholders, including directors, consultants, and clients.

• Excellent written and verbal communication skills.

• Highly organised, detail-oriented, and able to work independently.

• Confident, proactive, and able to take initiative in an evolving, senior role.

• Demonstrated ability to identify and implement process improvements in financial operations.

• With "Finisher Mindset", delivers work that is accurate, graded, and ready for immediate execution, allowing directors to focus on strategy.

• Comfortable working across multiple platforms and understanding how they integrate.

Benefits (Inclusive in the given salary range)

• $50 Internet Allowance

• $50 HMO allowance

• 20 days Paid Time Off