Salary :
VIRTUAL ASSISTANT – PART-TIME
Company: A&I Insurance Position Type: Part-Time (20 hours/week) Schedule: Fixed 4-hour daily shift, Eastern Standard Time (8:00 AM – 12:00 PM EST preferred) Compensation: $500/month
POSITION OVERVIEW
We are seeking a detail-oriented and professional Virtual Assistant to support our growing A&I Insurance Agency. This role focuses on managing client communications, administrative tasks, and database maintenance to allow our leadership team to concentrate on high-value client relationships and financial planning services.
PRIMARY RESPONSIBILITIES
Phone Reception & Customer Service
• Handle inbound and outbound client calls using Agency Blocks phone platform and VOIP system
• Screen and route calls appropriately; take detailed messages
• Follow up with clients as needed to ensure no missed opportunities or delayed responses
• Maintain professional communication with clients regarding wills, trusts, social security planning, and health planning services
Email & Administrative Management
• Manage business email communications and correspondence
• Prepare and distribute bi-weekly/tri-weekly agency communications to clients
• Maintain organized email records and documentation
CRM & Database Management (AgencyBloc)
• Conduct database cleanup and maintenance tasks, including:
• Removing deceased clients from active records
• Identifying and managing clients who have transitioned to different plans
• Updating client information and policy status
• Support pipeline management and data accuracy
KEY QUALIFICATIONS
• Proven experience in administrative support, customer service, or similar role
• Strong English proficiency (minimum intermediate level; clear communication essential for client-facing interactions)
• Proficiency with CRM platforms and/or database management software
• Ability to work independently with strong time management skills
• Reliable internet connection and quiet workspace required
• Comfortable with VOIP phone systems and basic technology platforms
• Professional demeanor and attention to detail
POSITION REQUIREMENTS
• Fixed Schedule: Must maintain consistent 4-hour daily shift in Eastern Standard Time (8:00 AM – 12:00 PM EST or similar block)
• Time Zone: Eastern Standard Time required for role consistency and productivity monitoring
• Reliability: Consistent availability; schedule flexibility negotiable after initial probationary period once trust is established
• Exclusivity Agreement: Candidates hired through this recruitment process may only be hired through Distro; direct hiring is not permitted
WHAT WE OFFER
• Flexible work-from-home arrangement
• Clear, defined responsibilities with potential for role expansion
• Opportunity to grow with a thriving financial services practice
• Professional work environment with supportive leadership
• Payment of $500 due upon start date; recurring monthly thereafter on the same date
#A&Iinsurance
#LI-PROMOTED
#LI-Remote
$500 - $500 a month
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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