Virtual Assistant (Project Coordinator)

Responsibilities:

1. Data Tracking and Management:
   
   
   
   • Organize and maintain databases related to projects, clients, and team activities.
   
   
   • Track and update project timelines, milestones, and deliverables.
   
   
   
   


2. Scheduling and Coordination:
   
   
   
   • Schedule and coordinate meetings, calls, and appointments for team members across different time zones.
   
   
   • Manage calendars and ensure timely reminders for upcoming events.
   
   
   
   


3. Excel Data Organization:
   
   
   
   • Handle the organization and manipulation of data in Excel spreadsheets.
   
   
   • Generate reports and summaries based on provided data.
   
   
   
   


4. Meeting Support:
   
   
   
   • Attend virtual meetings and take accurate minutes.
   
   
   • Distribute meeting minutes promptly and follow up on action items.
   
   
   
   


5. Communication and Follow-Up:
   
   
   
   • Liaise between the US office and various stakeholders to ensure clear and efficient communication.
   
   
   • Follow up on team to-do lists, deadlines, and project updates.
   
   
   • Provide daily follow-ups and standups to various leaders in the company.
   
   
   
   

Qualifications:

1. Educational Background:
   
   
   
   • Bachelor’s degree or equivalent experience in a relevant field.
   
   
   
   


2. Experience:
   
   
   
   • Proven experience as a virtual assistant or in a similar administrative role.
   
   
   • Experienced with architecture or construction industry practices.
   
   
   
   


3. Technical Skills:
   
   
   
   • Proficient in Microsoft Office Suite, particularly Excel.
   
   
   • Strong organizational and multitasking abilities.
   
   
   
   


4. Communication Skills:
   
   
   
   • Excellent written and verbal communication skills in English.
   
   
   • Ability to communicate effectively across different teams and time zones.
   
   
   
   


5. Proactive Attitude:
   
   
   
   • Ability to take initiative and work independently.
   
   
   • A proactive approach to problem-solving and task completion.
   
   
   
   


6. Tech-Savvy:
   
   
   
   • Comfortable with virtual communication tools (e.g., Zoom, Microsoft Teams).
   
   
   
   

CAN START ASAP