Rent Accounts Administrator (Retail Experience | ONSITE)

Looking to take your career to the next level? Then this role is for you!

Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support. Let's shape the future of work together!

Profile Requirements:

• Strong attention to detail
  
• Relationship building – internal & external stakeholders
  
• Excellent written and verbal (interpersonal) communication skills
  
• Problem solving and decision-making skills
  
• Planning & Organizational skills
  
• Effective Time Management skills
  
• Ability to manage multiple tasks and priorities simultaneously
  
• Strong numeracy skills
  
• Exceptional Computer skills in Word, Outlook, Excel
  
• Experience in retail or property industry (desirable)
  
• Experience in NetSuite (desirable)
  
• VCE or equivalent
  
• Intermediate Experience
  

Core Responsibilities:

• Manage the rents payable inbox, ensuring emails are monitored, actioned, and cleared on time.
  
• Process landlord invoices for rent, outgoings, and other lease-related charges in accordance with lease agreements.
  
• Calculate and process percentage rent, capped deals, and other variance rent arrangements.
  
• Prepare quarterly sales audit letters and supporting documentation for review by Group Financial Controller.
  
• Collaborate with the Leasing team to resolve discrepancies and ensure alignment between contractual lease terms and financial records.
  
• Set up new vendors and maintain existing vendor records, including updating banking and contact details as required.
  
• Generate and distribute remittance advises to suppliers following payment runs.
  
• Liaise with landlords and property managers to respond to payment queries, resolve discrepancies, and maintain positive working relationships.
  
• Reconcile landlord statements and rent accounts, investigating and resolving discrepancies.
  
• Support the month-end and year-end close process, ensuring all accounts payable transactions, accruals, and prepayments are accurately recorded.
  
• Assist the Accounts Payable Supervisor and Financial Accountant with monthly rent analysis, reconciling actual rent to budgeted rent, and identifying variances such as turnover rent, lease incentives, outgoings, and rent-free periods.
  
• Manage the preparation of monthly balance sheet reconciliations (prepaid rent and rent accrual), ensuring all accounts are reconciled.
  
• Complete all month-end and year-end journals accurately and on time, with minimal review corrections and no delays to the close process.
  
• Monthly rent analysis completed by Day 3 of month end. Variances investigated and outstanding items resolved within defined timeframes.
  
• Assist with external audits by providing documentation and explanations as required.
  

Benefits:

• Competitive salary
  
• Opportunity to shape the HR function of a rapidly growing BPO
  
• Work closely with a team of industry leaders who have successfully scaled BPOs in the past
  
• Career growth and development opportunities
  

Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!