Senior Accounts Payable Analyst/Asst. Manager

Senior Accounts Payable Analyst/Asst. Manager

Are you passionate to make a difference where you live and work? At Arup, we do work that matters. We are proud to be a diverse community of designers, planners, engineers, advisors and experts from many disciplines. Join Arup, and you will find yourself in a place where imagination, technology and rigour meet to solve some of the planet’s most urgent challenges.

We care about you and want you to perform at your best. Here you will have access to a wide range of opportunities to become a better version of yourself. We also offer flexible work arrangements to support your lifestyle and wellbeing.

We welcome candidates from all backgrounds, and provide an equal and inclusive environment for you to thrive in. Join us to create a greener, better and more sustainable world.

ROLES AND RESPONSIBILITIES

• Collaborate with the finance team and PD/PMs to prioritize and schedule settlement of the sub-consultants’ invoices in accordance to the agreements and project status.
• Maintain accurate records of Hong Kong’s sub-consultants including agreements, project fees, and payment histories.
• Administer the Joint-Venture bank accounts and arrange the distribution of funds between the Joint-Venture parties.
• Reconcile accounts payable transactions and resolve any discrepancies for staff, project teams and external suppliers in Hong Kong.
• Support the billing team to provide clients with required supporting documents for reimbursements.
• Co-ordinate with the global SSC Manila team for any request for manual or urgent payments.
• Provide guidance and training support to the team in the Manila SSC and other regions
• Support the roll-out of global finance system implementations and process standardisation.
• Support the global statutory accounts team in preparation of the audit schedules and respond to the auditors’ queries, mainly but not limited to Hong Kong PwC.

QUALIFICATIONS

• Bachelor’s degree in accounting, finance or a related field.
• At least 6 -7 years of relevant experience in accounts payable and general accounting.
• Strong knowledge of accounting principles and practices, local tax laws and regulations, as well as project accounting.
• Capable of communicating at all levels of staff and maintain good relationships with internal and external stakeholders and sub-consultants in Hong Kong/China and the wider business.
• Excellent analytical and problem-solving skills.
• Ability to work independently using own initiative and as part of a team.
• Strong attention to detail and an emphasis on accuracy.
• Deep knowledge of JD Edwards, Concur or other enterprise payment/supplier portals including experience in implementation of the systems.
• Proficiency in Microsoft Office applications, particularly Excel.
• Fluent in English, Cantonese and Mandarin.

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