Senior Accounts Payable Specialist

Job Summary

***MUST ATTACH RESUME TO BE CONSIDERED***

***Solid knowledge of accounts payable processes and GAAP***

***Proficient with Microsoft Office Suite and AppFolio***

Compensation: [Insert monthly rate] DOE

Schedule: 8:30 am – 5:00 pm PST (flexible with start time)

The Accounts Payable Specialist is responsible for the full-cycle processing of vendor invoices and payments, ensuring accurate, timely, and compliant disbursement of funds across the property portfolio. This role is key to maintaining strong vendor relationships and supporting the accuracy of the organization's financial records utilizing AppFolio software.

Required Experience

- Minimum 2–3 years of experience in accounts payable, preferably within property management or real estate (REQUIRED)

- Experience with full-cycle AP processing, including invoice coding, approval routing, and payment processing

- Proficiency with AppFolio (REQUIRED) or similar property management accounting software

- Solid understanding of GAAP as it applies to accounts payable

-  Excellent written and verbal English communication skills

- Strong attention to detail, organizational skills, and ability to meet deadlines

- Ability to work independently and reliably during PST business hours

Job Duties and Responsibilities

Invoice Processing

- Receive, review, and code vendor invoices for accuracy and appropriate GL/property allocation

- Route invoices for approval and follow up to ensure timely processing

- Enter approved invoices into AppFolio

- Payment Processing

- Prepare and process payment runs (checks, ACH, wire transfers) on schedule

- Verify payment batches for accuracy prior to release

- Distribute remittance advices to vendors as needed

Vendor Management

- Maintain accurate, up-to-date vendor records, including W-9s and tax documentation

- Respond to vendor inquiries and resolve billing discrepancies in a timely manner

- Support 1099 preparation and year-end vendor reporting

Reconciliation & Reporting

- Assist with monthly AP close procedures

- Support general ledger reconciliations related to accounts payable

Compliance & Documentation

- Ensure all AP transactions comply with company policies and applicable accounting standards

- Maintain organized, audit-ready documentation for all AP transactions

- Provide support for internal and external audits as needed

Ad Hoc Projects

- Participate in special projects and process improvement initiatives as needed

Education and Experience

- Associate's or bachelor's degree in accounting, finance, or a related discipline preferred

- Minimum 2–3 years of related accounts payable experience