Senior Bookkeeper (Appliance Repair)

WE'RE HIRING: SENIOR BOOKKEEPER (APPLIANCE REPAIR)

Schedule: Full-Time, aligned with U.S. business hours

Hours: aligned with U.S. Mountain Time (overlap preferred)

Reports To: Owner / Finance Lead

About the Company

We are a local appliance repair company based in the Greater Phoenix, Arizona, USA area that offers service and repair for household appliances like refrigerators, ovens, dishwashers, washers, dryers, freezers, ice makers, and more. Our technicians diagnose and fix appliance problems on-site at customers’ homes or businesses. 

We are seeking a detail-oriented, reliable Bookkeeper to manage day-to-day accounting operations in QuickBooks Online. This role is responsible for maintaining accurate financial records, ensuring timely data entry, and supporting monthly close processes. This is a non-tax role focused on operational bookkeeping and financial hygiene.

Required Skills/Experience

Accounts Receivable (AR)

-Apply customer payments to open invoices

-Reconcile deposits to bank activity

-Track AR aging and flag overdue balances

-Assist with collections reporting (no direct collections required unless assigned)

Accounts Payable (AP)

-Enter vendor bills accurately and timely

-Maintain AP aging and due date tracking

-Prepare weekly payable summaries for approval

-Ensure proper coding of expenses

Expense & Transaction Management

-Record all business expenses (credit cards, bank accounts)

-Maintain clean transaction categorization

-Upload and attach supporting documentation (receipts, invoices)

-Reconcile bank and credit card accounts weekly

Chart of Accounts (COA) Management

-Maintain and optimize the chart of accounts for clarity and consistency

-Ensure proper classification of transactions

-Identify and correct miscategorizations

Month-End Close

-Perform monthly close procedures including: Bank and credit card reconciliations, Review of AR/AP balances, Accruals and adjustments (as directed)

-Deliver clean financials within agreed timeline

-Flag anomalies, trends, or discrepancies

Additional Responsibilities (High Value Adds)

-Maintain inventory and COGS tracking accuracy (important for your appliance parts issue)

-Assist with job-level profitability tracking

-Monitor cash flow and weekly inflow/outflow summaries

-Support KPI reporting for operations (tech performance, margins, etc.)

-Document and improve bookkeeping processes (SOPs)

-Assist with audit prep or lender reporting as needed

-3+ years experience in bookkeeping using QuickBooks Online

-Strong understanding of AR/AP workflows and reconciliations

-Experience supporting U.S.-based companies preferred

-High attention to detail and accuracy

-Strong written communication skills

-Ability to work independently and meet deadlines 

Success Metrics

-Books are accurate and reconciled weekly

-Month-end close completed within 5–7 days

-AR/AP aging is clean and actionable

-Minimal rework or corrections required

-Financials are decision-ready at all times

Compensation

-Competitive based on experience and geography

-Full-time role with long-term growth opportunity