Senior Coordinator, Accounts Payable

Our Global Operating Center located in Manila is pivotal to enhancing the Firm’s operational efficiency and streamlining legal and business services support across our global network. Our center provides comprehensive administrative, financial and operational services across office operations, compliance and new business, finance, technology, human resources, innovation and marketing. By centralizing these critical functions, the center ensures consistency and quality in service delivery while reducing operational costs. Through its integrated approach, our Global Operating Center enables the Firm to focus on its core legal services, drive global growth and maintain high standards of client service across all offices.

The Senior Coordinator, Accounts Payable is primarily responsible for receiving, processing, and performing compliance review vendor invoices and expense reimbursements, ensuring compliance, proper coding, and timely payment. The role involves handling bank transfers, assisting with audits, resolving inquiries, training new hires, improving policies, and coordinating with the White & Case local offices.

The roles and responsibilities of this job include:

• Ensures Accounts Payable vendor invoices and travel & entertainment expenses follow the Grants of Authority approval process, are coded to the correct general ledgers or client/matter numbers, are expensed in the appropriate month, and paid in accordance with the terms of payment stated on the tax compliance invoice.
• Performs compliance reviews on travel & entertainment expenses verifying adequate documentation and approvals accompany each report in accordance with Firm guidelines
• Process bank transfer requests obtaining foreign currency when needed.
• Assists with audit needs by preparing requested sample data for Tax and other Departments throughout the Firm.
• Receives, researches, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
• Corresponds and communicates with the Accounts Payable Team in our Tampa Office and other White & Case local offices.
• Assists in training of new hires.
• Assists in documenting and improving accounts payable policies and procedures and workflow
• Assists in migrating processes from local offices to Manila.
• Assists in allocating received invoices and expense reimbursements from mailboxes and dashboards among team members.
• Performs quality review of vendor invoices and expense reimbursements processed
• Assists in process transition execution.
• Assists in the creation of process documentation.
• Performs other duties as required by the firm and its management.

Essential Job requirements

• Bachelor’s degree in accounting, Finance, Business Administration, or a related field.
• Minimum of 3 years of accounts payable or accounting experience preferred
• Experience working in a BPO/Shared Services Organization is a plus
• Strong academic background, curious and creative, with clear written and spoken English
• Detail-oriented and proficient in Microsoft Excel
• Highly determined, self-motivated and personable professionals able to work effectively under pressure
• Flexible and open to rotating shifts and weekend support
• Proactive, flexible team player with experience in professional services who is committed, enthusiastic and able to work under pressure and tight deadlines
• Detail-oriented and highly proficient with systems and databases including Word, Excel, PowerPoint and CRM applications

This role reports to

Manager - Accounts Payable and Procurement

Equal Opportunities

White & Case is committed to creating a fair workplace. It is our Firm’s policy to recruit, employ, train, compensate, and promote without regard to race, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.
 
If you require assistance and/or adjustment to participate in our application and/or interview process, please email us. We will be happy to work with you.

The Firm may modify and amend any job description at any time in its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

Note to Recruitment Agencies

Our internal Recruitment team manages all aspects of lateral hiring. All agencies must have signed terms of business—specific to the relevant office—before submitting any candidates. CVs or applications sent directly to White & Case partners or employees will also not be considered formal introductions. If you have questions, please contact the relevant Recruitment team. We work with our preferred suppliers when engaging agencies.