Senior Marketing Assistant - WM Creative

The Senior Marketing Assistant – Offshore Marketing Delivery plays a vital role in taking ownership of the day-to-day coordination of a dedicated client pod, ensuring marketing activity is organised, accurate, on brand and delivered on time. This is a hands-on role. You will lead people and projects, but you will also be actively involved in preparing content, managing client communication, scheduling and publishing posts, researching opportunities, updating systems and resolving the small but important tasks that keep client accounts running smoothly.

Client Delivery and Project Management:

• Translating direction from onshore directors into clear, actionable tasks

• Managing priorities, deadlines and recurring deliverables across ClickUp and client trackers

• Monitoring progress and following up team members before deadlines become risks

• Preparing weekly and monthly client activity plans

• Coordinating approvals, revisions and publishing schedules

• Reviewing posts, visuals, captions and videos before client submission

• Keeping client hubs, folders and internal systems accurate and up to date

• Identifying blockers early and recommending practical solutions

• Maintaining a clear view of what is happening across every allocated account

Client Communication:

• Providing proactive updates on content, campaigns, filming activity and deliverables

• Responding professionally and promptly to client questions and requests

• Following up approvals, feedback, assets and missing information

• Keeping conversations organised and ensuring actions are captured

• Escalating strategic questions, sensitive matters or major changes to the onshore Account Director

• Building trust through clear, warm and solution-focused communication

Content Preparation and Publishing:

Preparing content calendars based on the approved strategy

Coordinating design and video requirements with specialist team members

Managing feedback and revision requests

Scheduling and publishing approved content

Repurposing content across channels where appropriate

Identifying opportunities to create additional value from existing footage, testimonials, listings, projects, events and client updates

Research and Content Development:

• Researching client industries, local markets and target audiences

• Reviewing competitors, market trends and social media activity

• Identifying timely content opportunities, community events and seasonal themes

• Suggesting educational content, FAQs, testimonials, case studies and lead-generation ideas

• Supporting the preparation of video topics, filming briefs, scripts, social posts, blogs and email content

• Using AI tools thoughtfully to improve research, ideation and efficiency

• Contributing ideas that are realistic, commercially relevant and easy for the wider team to execute

Team Leadership and Coaching:

• Running regular team huddles

• Writing clear briefs with the correct context, assets and deadlines

• Following up progress and maintaining accountability

• Reviewing work before it reaches the client

• Helping team members improve their skills, confidence and understanding of client expectations

• Creating a positive and collaborative working environment

• Supporting new team members during onboarding

Cross-Team Coordination:

• Coordinating with designers, editors, paid advertising specialists, developers, SEO specialists and administrative support

• Sharing client feedback and relevant updates across the team

• Helping specialists understand brand guidelines and client preferences

• Contributing to team training and process improvements

• Sharing learnings, templates and examples of strong work

• Supporting other Team Leaders when priorities shift or urgent work arises

• Helping maintain consistent standards across the agency

Technical Requirements:

Equipment is self-provided

Computer:

RAM: 8GB

HDDISDD: 512 GB

PU/Processor: Intel Core i5 or AMD Ryzen 5 (12th generation or newest)

Operating System: Windows 11 Home or Pro

Power Backup: Power station, Powerbank, UPS, and etc.

Extra Display: Secondary/External Monitor

Audio & Video: Noise-Cancelling Headset + Web Cam

Internet Speed: 40-50 Mbps minimum bandwidth speed for both Download and Uploads.

Contractor Perks & Rewards:

• 20 Paid Time Off

• Referral Bonus - 70 AUD per successful referral to the Wingman platform (paid at 1st month mark with a client contract)

• Annual Trip - connect with the broader Wingman community in person

• Dedicated Support Contact (CSM) - someone to help you succeed and stay connected

• Access to a Network = collaborate with follow contractors and onshore specialists

• Opportunities to Upskill - optional sessions, peer learning, and developmental pathways

• More Work, More Opportunity - potential for additional contracts, Statements of Work, or expanded workloads

• High-Impact Projects - work alongside top-tier Australian partners on meaningful assignments

• Flexibility First - deliver your work in your way, with full autonomy on how you achieve outcomes

• Advisory Support - HR, Tax, and setup guidance available to make contracting seamless

• 100% Work-From-Home Contracts - all engagements designed for remote delivery

Pre-engagement requirements for Independent Contractors:

• BiR as you are a contractor (Required to submit any contributions required by the government.)

• NBI or Police Clearance

• Any Government-issued 10

Note: If you think you have the skills and experience  we are looking for but are short on technical requirements, don’t hesitate to reach out to us to discuss the matter.