Senior Officer, Corporate Secretary

IQ-EQ is a leading Investor Services group which combines global expertise with an unwavering focus on client service delivery. We support fund managers, global companies, family offices and private clients operating worldwide.

A review position responsible for validating corporate secretarial deliverables and ensuring quality standards. This role performs detailed reviews of corporate documentation and supports complex processes while serving as a technical resource. The position focuses on quality assurance and maintaining compliance standards across deliverables.

Core Responsibilities:

• Review corporate secretarial documentation and client deliverables
• Apply regulatory requirements and compliance standards
• Maintain strong knowledge of client-specific requirements
• Contribute to process improvement initiatives
• Provide technical input on corporate secretarial matters
• Ensure compliance with established procedures

Tasks:

• Review corporate secretarial activities and documentation
• Validate complex corporate filings and records
• Review statutory books and records
• Document review findings and recommendations
• Provide technical input on corporate secretarial matters
• Review operational procedures
• Contribute to best practices development
• Support complex transaction analysis
• Validate compliance with regulatory requirements

Educational Background:

• Bachelor’s degree in Business Administration, Legal Management, or a related field
• Preferred: Chartered Secretary qualification, LL.B (pre-law), or equivalent paralegal qualification Professional

Experience:

• Minimum 5 years of relevant experience in corporate secretarial roles
• Extensive knowledge of relevant corporate and company laws and regulations in the applicable jurisdiction
• Familiarity with corporate secretarial practices related to funds and special-purpose vehicles
• Proficiency in using CAS systems or similar corporate secretarial software is a plus

Skills and Key Behaviours: In addition to upholding our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following:

• Expertise in the review and validation of corporate filings, records, and statutory documentation
• Knowledge of regulatory compliance and quality assurance standards
• Extensive knowledge in the analysis of complex transactions and ensuring accurate reporting
• Competence in documenting review findings and contributing to process improvement initiatives
• Ability to provide technical guidance on corporate secretarial matters
• Strong communication skills, both written and verbal
• Strong organizational, prioritization, and analytical skills to manage responsibilities effectively
• Problem-solving ability with a focus on attention to detail
• Capability to mentor and provide constructive feedback to team members 
• Meticulousness and a quality-oriented approach, with a commitment to maintaining high standards
• Proactiveness and a “can-do” attitude in managing tight deadlines and pressure
• Solution orientation in driving process improvements
• Team collaboration and professionalism, with a client-focused approach

At IQ-EQ we want you to reach your full potential. We offer an inclusive and diverse environment to support your career aspirations. With a strong emphasis on continuous learning and a holistic approach to your professional and personal development. We also offer opportunities across our service lines and our international network of offices.