Senior Purchasing Manager

JOB SUMMARY The Sr. Purchasing Manager manages the purchasing function of the Company. He/she also assists in safeguarding the Company and managing Condominium Corporations/Homeowners Association's assets by ensuring that purchases shall only be acquired from accredited suppliers for a reasonable price and meeting the Company's requirement for product quality. Duties and responsibilities also include continuous enhancement of the Department's policies and procedures.

KEY FUNCTIONS

1. MANAGEMENT AND REPORTING

• Oversee and supervise the day-to-day functions of the Purchasing Department of the Company
• Plan, develop and implement Departments strategic plans
• Supervise Purchasing Assistant by providing directions and assistance to meet Company and department goals
• Establish standard operating procedures for purchasing align with the FAI Central Purchasing; monitor the effectiveness of procedures; revise and improve purchasing processes if necessary
• Support Controller with special projects and workflow improvements
• Provide regular updates on the status of purchase requisitions of the Company and the managed Condominium Corporations/ HOAs.

2. SOURCING AND AWARDING OF PURCHASE ORDERS TO QUALIFIED SUPPLIERS

• Assist FAI Central Purchasing with the sourcing and accreditation of qualified suppliers
• Perform site inspection, if necessary, for better evaluation of purchase requests and sourcing of suppliers
• Facilitate timely placement of Purchase Orders (PO) through constant communication with FAI Central Purchasing
• Review PO or Notice to Delivery (NTD) for proper authorization and compliance with organizational policy and procedures
• Provide cost and scenario analysis and benchmarking to ensure that purchase orders shall be awarded to qualified suppliers only
• Seek and partner with reliable vendors and suppliers
• Ensure that vendors and suppliers comply with the documentary and the company's policies and procedures

3. PERFORM ADMINISTRATIVE DUTIES

• Assist in the development, negotiation, and administration of purchasing agreements and contracts with suppliers in support of organizational requirements

• Ensure that contracts are properly kept and filed
• Establish and update an approved vendor/supplier database C/O accreditation team

COMPETENCIES AND SKILLS REQUIRED

• Must have a college degree in commerce or business administration
• Minimum four (4) years of purchasing/procurementexperience
• Proficiency in Accounting Systems, MS Offices & preferably procurement systems
• Knowledgeable in project management principles and practices.
• With supervisory experience and can work with minimum supervision
• With a working knowledge of all laws and regulations relating to procurement and contracts
• With knowledge of various taxation rulings, revenue regulations, and memorandums
• Ability to work in a team environment
• Able to resolve conflict constructively and manage difficult situations
• Shows sound and accurate judgment
• With good communication skills both written and oral