Senior Research Analyst (Lease Abstractor) (A-ATC)

Job Summary

The Lease Abstractor is responsible for all aspects of lease administration, including lease abstraction, quality review, and portfolio management. This role ensures the accurate and efficient processing of lease data records and fulfills reporting requirements. The Lease Abstractor may work independently or as part of a team to maintain the integrity and accuracy of lease information within the organization's database.

Job Details:

• Hybrid Setup at Eastwood Libis, QC
• Monday – Friday | flexible schedule between 6AM – 10 AM start and 3PM – 7PM end (Manila time)
• *following AU holidays

Responsibilities:

• Lease Data Management
  • Extract essential data from real estate lease documents, including terms, conditions, financial details, and key dates.
  • Input extracted lease information into the system database, adhering to established standards and protocols.
  • Maintain the lease database by updating records when leases or subleases are amended, new locations are added, leases expire or are terminated, or properties are acquired or sold.
• Quality Assurance
  • Conduct thorough quality reviews of lease data abstraction to ensure accuracy and completeness.
  • Flag discrepancies for additional review and collaborate with team members to resolve outstanding data issues.
  • Ensure all data meets organizational quality standards and compliance requirements.
• Portfolio Management
  • Continuously maintain and manage the lease portfolio to ensure all records are current, properly categorized, and easily accessible.
  • Monitor lease expiration dates and other key milestones to proactively address renewals or terminations.
• Reporting
  • Prepare and deliver accurate lease reports as required by management or other stakeholders.
  • Ensure all reporting outputs are correctly formatted, timely, and adhere to organizational standards.
• Database Maintenance
  • Continuously update and maintain the lease database to ensure all information is current and properly categorized.
  • Perform regular audits of the database to ensure data integrity and accuracy.
• Collaboration and Communication
  • Work effectively within a team environment, sharing knowledge and assisting team members as needed.
  • Communicate with internal departments and external parties to gather necessary lease information and resolve issues.
• Compliance and Best Practices
  • Ensure all lease administration practices comply with company policies and relevant legal regulations.
  • Stay updated on industry best practices and incorporate them into lease administration processes.

Qualifications:

• Bachelor’s degree in Business Administration, Finance, or a related field is preferred.
• At least 2 years experience in lease administration, real estate, or a similar role.
• Familiarity with lease abstraction and data management processes.
• Exceptional attention to detail and accuracy in data entry and analysis.
• Strong analytical and problem-solving abilities.
• Proficiency in using lease management software and Microsoft Office Suite.
• Excellent organizational and time management skills to handle multiple tasks and deadlines.
• Effective written and verbal communication skills.
• Ability to work independently and collaboratively within a team.