SENIOR VIRTUAL ASSISTANT

Job Description

Highlights

• Competitive compensation and benefits packages
• Continuousprofessionaldevelopmentandlearningopportunities
• Regularengagementactivities and events

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VIRTUALSENIOREXECUTIVE ASSISTANT

Work for our global clients andimmersein our rich and diverse company culture where you can thrive, grow and be #DecidedlyDifferent!

ROLE OVERVIEW

We are looking for aVirtual Senior Executive Assistantto be part of our team.

• He/Sheis a trusted and proactive professional partner to C-suite Executives, supporting their success by providing day to day administrative and office support including managementcalendar and correspondence management, research and reporting,document preparation, and customer service.

MAIN RESPONSIBILITIES

Calendar and Schedule management

• Maintains the executive’s calendar by scheduling meetings, conferences, presentations, and following up on appointments
• Makes travel arrangements, coordinates flights, accommodations, and other aspects of travel itinerary

Gatekeeping and Correspondence Management (Calls and Emails)

• As a gatekeeper,representsthe executive to the public, including clients, staff members, suppliers, third party providers, and visitors.
• Strategically conserves executive’s time by fielding, filtering,prioritizingand routing calls, emails, and other correspondence
• Organizes and manages the inbox of the CEO; responds to emails on behalf of the executive
• Manage proper flow of information by ensuring that theappropriate partiesare kept in the loop in the executive’s correspondence
• Representsthe executive by attending meetings in the executive’s absence; speaking for the executive, and requests for further information for cascading
• Answer, screen & route telephone calls and useappropriate telephoneetiquette
• Prepare letters and emails on behalf of the executive
• Prepare and distribute correspondence memos, letters, faxes, and forms

Documentation, Research, Records Management

• Uses office suite, such as Microsoft Word, Excel, PowerPoint, Outlook, etc. and other programs to prepare, transcribe, format, edit, and store documents.
• Organize andassistin preparing data and graphics for executive reports, town halls, and presentations.
• Conducts research for the executive and provide useful and relevant information
• Prepare meeting agenda and take meeting minutes as needed
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Handle confidential information properly
• Perform basic HR and bookkeeping duties as needed

Project Management

• Create central and prioritized task lists
• Document action items, coordinate with relevant parties, and follow up on outstanding items as necessary to ensure that projects of the executive are organized and on track
• Support the executive in communicating any changes to timelines and work expectations to the project team
• Other duties may be assigned.

• A bachelor's degree or equivalent combination of education and/or experiencerequired
• At least (3) years clerical/administrative experience, preferably with as a virtual assistant in a BPO or shared services setting
• Professional-level Englishproficiency, written and verbal
• Typingproficiencyof at least 45 WPM, with 95% accuracy
• Advanced computer skills including Microsoft Office – Word, Excel,PowerPointand Outlook; calendar; email; internet browsers; and communication tools, including VOIP, teleconferencing, and chat
• Proficiencywith task or project management tools (e.g., Asana), office management and CRM systems strongly preferred
• Experience andproficiencyin graphic design tools (Adobe Photoshop, Canva, etc.) a strong advantage
• Amenable to work on a nightshift schedule.
• Must be able to work on our site in8th Floor Zeta Tower Bridgetowne, C-5 Quezon City

• Looking for candidates available to work:
  • Monday: Evening
  • Tuesday: Evening
  • Wednesday: Evening
  • Thursday: Evening
  • Friday: Evening
• More than 4 years of relevant work experience required for this role
• Working rights required for this role