Service Coordinator

SUMMARY

The Service Desk Dispatcher is
responsible for real -time intake, prioritization, routing, and coordination of
service requests to ensure tickets are assigned to the right technician, at the
right priority, at the right time. This role is critical to SLA compliance,
technician utilization, queue health, and client experience.

The Dispatcher acts as the traffic
controller of the service desk, maintaining flow, reducing bottlenecks, and
ensuring work is executed efficiently and consistently with pre -determined MSP
standards. The dispatcher is also responsible for auditing the customer
agreements monthly for add, moves and changes within the service level that we
provide.

JOB RESPONSIBILITIES

• Ticket Intake & Triage
  
• Monitor all incoming tickets via phone,
  email, portal, and monitoring alerts
  
• Perform initial triage, validation, and
  categorization of tickets based on pre -determined SLEs – both internal and
  external.
  
• Ensure accurate ticket type, sub -type,
  priority, and SLA assignment is done on every ticket.
  
• Identify and escalate P1 / P2 / P3
  incidents immediately per escalation procedures and SLEs
  
• Dispatching & Scheduling
  
• Assign tickets based on:
  
• Technician skill set & tier
  
• Workload and availability
  
• Client priority and SLA
  
• Urgency and business impact
  
• Department training guidelines.
  
• Schedule on -site visits, remote sessions,
  and follow -ups
  
• Balance workloads to maximize technician
  utilization and throughput based on pre -determined KPIs, data, etc.
  
• Prevent queue stagnation and aging tickets
  based on company internal 5 pillar rules (first touch in under 15 minutes to
  the customer, no ticket is to have more than 2 hours of time by a tech, no tech
  is to have a ticket for more than 5 days, remember to enter complete and
  accurate resolution notes, and enter travel time)
  
• Queue & Workflow Management
  
• To actively manage and report on:
  
• Unassigned ticket queues
  
• SLA timers and breach risks
  
• Aging and stalled tickets
  
• At -risk clients
  
• Reassign or escalate tickets as needed to
  maintain service levels
  
• Enforce ticket hygiene standards (travel
  time separation, notes, time entries, status accuracy)
  
• Assist in ticket closure, and looking for
  items that need to be sent to billing for invoicing the customer for
  parts/labor.
  
• Communication & Coordination
  
• Serve as a central communication point
  between:
  
• Service Desk Technicians
  
• Service Delivery Manager
  
• Account Management (when required)
  
• Provide status updates to account manager,
  internal teams and clients when appropriate.
  
• Ensure proper handoffs between tiers and
  shifts based on pre -determined policy standards.
  
• Process & Quality Enforcement
  
• Ensure adherence to:
  
• Incident, Request, and Change Management
  processes
  
• Client -specific SLAs and support agreements
  
• Identify recurring dispatch issues and
  recommend process improvements
  
• Support continuous improvement initiatives
  within Service Delivery
  
• Process & Quality Enforcement
  
• Ensure adherence to:
  
• Incident, Request, and Change Management
  processes
  
• Client -specific SLAs and support agreements
  
• Identify recurring dispatch issues and
  recommend process improvements
  
• Support continuous improvement initiatives
  within Service Delivery
  
  

QUALIFICATIONS

• Experience in an MSP or IT service desk
  environment
  
• Working knowledge of:
  
• PSA tools (e.g., ConnectWise Manage, IT
  Glue, Datto)
  
• ITIL -aligned service workflows
  
• Strong understanding of:
  
• Ticket prioritization
  
• SLEs / SLAs
  
• Technician tiers and skill alignment
  
• Fluent in English. Including reading,
  writing and presentation of information, reports, etc., to management and other
  team members
  
• Exceptional organizational and multitasking
  abilities
  
• Strong attention to detail
  
• Calm and decisive under pressure
  
• Clear, professional communication
  
• Ability to manage competing priorities in
  real time
  
  

• Should be willing to
  accept a long -term work -from -home arrangement.
  
• Should be amenable to
  a permanent night shift schedule.