Small Claims Officer - NCR(Taguig, QuezonCity, Pasig)

Job Responsibilities

The Small Claims Officer is responsible for the end-to-end processing, filing, and monitoring of small claims cases, ensuring timely submission, complete documentation, and coordination with courts and partner institutions. ---

Key Responsibilities

1. Account Extraction & Case Preparation

o Extract and validate eligible accounts for small claims filing based on approved criteria.

o Maintain an accurate tracking list of accounts endorsed for filing.

2. Document Consolidation & Completion

o Prepare and accomplish Small Claims Form 1-SCC in the required number of copies.

o Draft and finalize Complaint Affidavits and Letters Pursuing to File Case.

o Secure, verify, and reproduce Certified True Copies (CTC) of required documents, including:

§ Loan Agreements

§ Secretary’s Certificate

§ Articles of Incorporation

§ Demand Letters

§ LBC Tracking Records

§ Business Permits

§ Representative’s Valid IDs

o Obtain certifications from concerned internal offices (e.g., FHL Office).

o Ensure completeness, accuracy, and proper pagination of all documents.

3. Notarization & Document Compilation

o Coordinate notarization of affidavits and required documents.

o Compile and organize case folders according to court standards and filing requirements.

4. Court Filing & Submission

o Personally submit small claims applications to the Office of the Clerk of Court (OCC), Hall of Justice – Taguig, within prescribed cut-off times.

o Coordinate with OCC personnel regarding filing status and procedural requirements.

5. Filing Fee Processing

o Receive and review Landbank deposit slips issued by OCC Taguig, including verification of filing fees.

o Process payment of filing fees at the designated Landbank branch within cut-off schedules.

o Return validated deposit slips to OCC Taguig and secure official receipts.

6. Case Monitoring & Coordination

o Monitor raffle schedules for branch assignment (every Monday).

o Track issuance of hearing schedules (every Friday) and record all court updates.

o Maintain organized records of filed cases, receipts, branch assignments, and hearing dates.

7. Reporting & Administrative Support

o Provide regular status updates on filed cases, pending filings, and upcoming hearings.

o Ensure compliance with internal controls, timelines, and documentation standards.

o Perform other clerical and administrative tasks related to small claims processing as required.

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Qualification Requirement

· Preferably with bachelor’s degree in legal management, Political Science, Paralegal Studies, or related field

· 2 years’ Experience in legal documentation, court filing, or administrative legal work

· Strong attention to detail and organizational skills

· Ability to handle confidential information

Job Type: Full-time

Application Question(s):

• At least 1–2 years of experience in credit investigation, field verification, or loan processing?

• Familiarity with local geography and communities on the said area?

• Ability to work independently and meet deadlines?

• Must have Own motorcycle and valid driver’s license ?

• willingness to travel extensively?