Solutions Expert

1. Client Auditing & Quality Assurance 

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  Sales Call Auditing: Review all closed deals to identify solution opportunities based on deal value, client goals, VA alignment, and churn risk factors.

  
  


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  Deal Risk Management: Flag vulnerable accounts early. Design and execute proactive engagement strategies to keep clients warm and confident through the transition.

  
  


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  Operational Diagnostics: Perform deep audits (emails, tools, calendars, websites, social platforms) to uncover “invisible work” and redundant routines ready for systemization.

  
  

2. Cross-Team Coordination & Pipeline Management 

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  Pipeline Tracking: Communicate continuously with the Customer Success Management (CSM) and Talent Acquisition (TA) teams to monitor placement progress and operational readiness.

  
  


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  Momentum Maintenance: Conduct strategic reach-outs to clients in motion between deal close and VA start date to maintain confidence and progress visibility.

  
  


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  Information Syncing: Ensure all findings are shared back to internal partners, creating a consistent view of deal status and client expectations.

  
  

3. Discovery & Work Extraction 

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  Live “Shadowing” Sessions: Lead interactive sessions where you observe clients working via screen-share, narrate logic, and delegate documentation to the Bench VA in real time.

  
  


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  The “Reverse Interview”: Identify the real pain points by asking, “What’s one task making you want to quit your job?” rather than waiting for a handover list.

  
  


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  Process Decomposition: Convert messy routines, voice notes, or screen recordings into clean, logical Standard Operating Procedures (SOPs) that a VA can execute without ambiguity.

  
  

4. Documentation & VA Enablement 

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  Findings Translation: Convert discovery insights into digestible, trainable documentation for VAs to ensure alignment and readiness before account handoff.

  
  


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  Enablement Workflow: Summarize findings → share with VA → host a follow-up call to clarify questions and ensure full understanding of task logic.

  
  


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  Bench Collaboration: Work physically on the office floor with Bench VAs to ensure nuanced understanding of the client before “Go Live.”

  
  

5. Systems Implementation & Operational Readiness 

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  Tech Setup: Deploy the Wing Tech Stack (LastPass, Slack, project tools) to secure accounts and enable Day 1 operational smoothness.

  
  


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  Confidentiality Shielding: Present Wing’s security protocols to reassure clients and encourage openness during system setup.

  
  

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  The 24-Hour Win: Delivery of the first functional, approved SOP within 24 hours of the client deposit.

  
  


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  Retention Velocity: Number of SOPs/tasks extracted and delegated within the first 7 days post-sale.

  
  


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  Churn Prevention Rate: Percentage of clients who complete a shadowing session and remain engaged v/s going inactive pre-onboarding.

  
  

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  Business Intuition: Ability to look at a CEO’s workflow and instantly identify tasks ready for VA delegation.

  
  


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  Technical Command: Deep fluency with G-Suite, Slack, CRM, and project management tools (Asana, Trello, ClickUp).

  
  


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  Consultative Gravitas: Strong executive presence and communication skills to guide high-level clients efficiently through 15-minute solution sprints.

  
  


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  Cross-Team Agility: Comfort navigating multiple stakeholders and maintaining visibility across workstreams.