Specialist, Time Administration - North America

The Position

The Specialist, Time Administration is responsible for ensuring accurate and timely processing of Time & Attendance records to support payroll operations. The role manages the timekeeping system and time clocks, resolves exceptions, provides guidance to employees and managers on T&A policies, and participates in system upgrades and process improvements. This position also generates critical reports for senior leaders and collaborates closely with HR, Payroll, HRIS, and other cross‑functional teams to ensure compliance and operational efficiency.

Duties & Responsibilities

• Process biweekly time records, addressing exceptions and ensuring accurate payroll inputs.


• Manage and monitor the Time & Attendance system and time clocks; coordinate with HRIS and Facilities to resolve software or hardware issues.


• Respond to inquiries from employees and managers, providing clear, accurate, and policy‑aligned guidance.


• Run validation reports to identify missing, inconsistent, or incorrect time entries and resolve issues proactively.


• Participate in the implementation, testing, and upgrading of T&A systems and functionalities.


• Support the rollout of new or updated Time & Attendance policies and process changes.


• Partner with the Leave Administrator to ensure accurate employee records and compliance with company guidelines.


• Maintain deep expertise in BI’s Time & Attendance policies, MyTime functionality, and end‑to‑end T&A processes.


• Generate and distribute reports for senior leaders (e.g., overtime utilization, PTO liabilities, timesheet compliance).


• Ensure adherence to legal, tax, and organizational requirements related to payroll inputs and reporting.

About Our Future Employee

Our ideal candidate is a detail‑oriented HR or Payroll professional who thrives in a fast‑paced environment and has a strong passion for accuracy, system management, and employee support.

Requirements:

• Bachelor’s degree or equivalent years of experience in HR, Payroll, or a related function.


• Minimum of 2 years’ experience in HR, Payroll, or related functions, with solid knowledge of timekeeping and attendance processes. Experience in both Timekeeping and Payroll is an advantage, but either is acceptable.


• Strong analytical and problem‑solving skills with high attention to detail.


• Ability to manage confidential information with professionalism and discretion.


• Excellent organizational and prioritization skills.


• Strong customer service mindset with effective verbal and written communication skills.


• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook); Workforce experience is an advantage but not required.


• Ability to collaborate effectively with cross‑functional teams and support employees at all levels.

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